Management Analyst 3 - Business Operations Coordinator - Permanent - *13062-21

Company: State of Washington
Location: Olympia
Posted on: November 14, 2021

Job Description:

FULL-TIME/PERMANENT MANAGEMENT ANALYST 3 (MA3) BUSINESS OPERATIONS COORDINATOR WDFW Financial Services Program OIympia, Washington Are you an administrative professional who is strategic at managing business issues within a large program? Are you good at providing technical consultation, developing and improving policies and procedures? If so, then apply for this Business Operations Coordinator opening! As our--Business Operations Coordinator you'll--lead the Financial Services Program (FSP) on business operations, including administration, policy, and program coordination. With your expertise, you'll have the opportunity to deep-dive in developing, conducting, monitoring, and managing administrative processes of functions to support program and agency goals and objectives. Bald Eagle - Photo Credit: Larry James With that in mind,-- Picture yourself--supporting management and program staff in administrative operations and serving as a program lead for records management, onboarding new staff, facilities, fleet, printing, and serving as an agency lead for the Policy Committee. This is an opportunity--for you to perform and manage projects on the CFO's behalf and supervise the lead Administrative Assistant for Financial Services Program (FSP). This is a dynamic role--where you will use independent judgement to perform a variety of business analyses. If you thrive on building collaboration and teamwork, you will be excited to--join the mission to protect native fish and wildlife, and provide sustainable fishing, hunting, and wildlife viewing opportunities for millions of residents and visitors of Washington State. Bald Eagles - Photo Credit: Gina Piazza Our Business Operations Coordinator,-- * Coordinates and documents in collaboration with fiscal office and internal auditor. * Documents and refines metrics and builds rapport within internal units to facilitate bottom-up creation of metrics. * Expands learning of agency processes through interviews, while creating buy-in for change and process improvements. * Facilitates and assists budget and program staff in the preparation of required program budget information for use in appropriate hearings. * Coordinates and assigns fiscal notes and bill analysis to subject matter experts, closely tracks status, and provides daily updates to Budget Office and Legislative Affairs. * Reads bills for keywords, checks LobbyGov for bill analyses, and then assigns fiscal notes to program subject matter experts. * Warns Senior Budget Analysts and Budget Officer about impending late fiscal notes so assistance can be provided. * Coordinates space management functions for administrative office areas and responds to facilities related requests for the Natural Resource Building (NRB).-- * Develops technical expertise of vehicle processes to advise staff of vehicle options and processes, set staff up with reservation capability, project/permanent vehicles. * Oversees the program's web presence, and ensures it stays current and relevant - maintains a list of all pages and a refresh schedule. * Coordinates with hiring managers to ensure employees have what they need when they are hired. * Assigns and inspects the work of Administrative Assistant to CFO. * Evaluates performance and provides ongoing feedback to help staff develop and enhance their skills. * Initiates progressive discipline process as needed to address performance issues in accordance with the agency's corrective action policies and procedures. -- WORKING CONDITIONS: * Work Setting, including hazards: -- -- * The duty station is based in Olympia, Washington. * Work is performed almost exclusively in a fast-paced office environment with frequent distractions - work can involve long periods of sitting and possible repetitive motion, particularly at the computer. * Schedule: ---- * Typical business hours are Monday - Friday, 8:00 a.m. - 5:00 p.m., 40 hours per week. * Travel Requirements:-- * Periodic travel between the Department's work locations may be required.-- * Occasional overnight travel may be necessary. * Tools and Equipment:-- * Standard office equipment (computer, calculator, phone, copy machines, etc.). * Customer Interactions: * Demonstrated skills in quality customer service and diplomacy - frequent interaction with program customers.-- * Communication in meetings, responding to phone calls, emails, and other correspondence as necessary. REQUIRED QUALIFICATIONS: * A Bachelor's degree in business administration, public administration, law, or a related field.-- AND-- * Three (3) years of experience in business operations, analyzing policy, conducting business analysis, and developing requirements, and managing projects. OR * Additional relevant experience will substitute, year for year, for the required education. -- Certifications/Licenses:-- * Valid Driver's License. -- PREFERRED QUALIFICATIONS:-- Job knowledge and experience of: * Project management principles and techniques, LEAN principles and techniques, and process improvement teams. * Organizing projects in complex environments. * Communicating complex issues in both oral and written formats. * Using Microsoft Word, Excel, PowerPoint, Adobe software. * Providing working knowledge of Washington State agency budgeting and accounting to include knowledge of: OFM, Federal regulations, governmental budget concepts and the Washington State budget, state purchasing and inventory requirements, Fiscal Note System, LobbyGov. Please note: Failure to follow the instructions below may lead to disqualification. -- In order to successfully apply for this position, you MUST complete your profile at--www.careers.wa.gov--and attach the following to your profile before completing the online application: * A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). * A current resume.-- * Three professional references. IMPORTANT NOTES: On Monday August 9, 2021, Governor Inslee enacted--Proclamation 21-14--which requires that all employees of all state agencies not headed by an elected official be fully vaccinated with a recommended COVID-19 vaccine by October 18, 2021 as a condition of employment. Fully vaccinated includes the two-week waiting period after the last shot in each series, or single shot, is given. If hired for this or any position at WDFW, you will be required to provide verification of COVID vaccination. A list of acceptable documents to provide verification can be reviewed here.--Vaccination acceptable documents link--(Download PDF reader) All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: ----https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents The Department of Fish and Wildlife's priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. --We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews. -- JOIN THE WDFW TEAM: Learn about our--agency--and the--perks--of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. --We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency's mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth. UNION - WFSE:--This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). --This recruitment may be used to fill positions in addition to those listed. -- Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: * Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to--RecruitmentTeam@dfw.wa.gov. * Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 - Veteran) * Include your name as it appears on your application in careers.wa.gov. -- MILITARY SPOUSE PREFERENCE NOTICE:-- To take advantage of military spouse preference, please do the following: * Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.---- * Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 - MS) * Include your name as it appears on your application in careers.wa.gov. -- Note:--Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at--RecruitmentTeam@dfw.wa.gov. -- As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. --Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. --All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. --We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. -- Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. -- Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or--support@neogov.com. * Images shown are Pre-COVID, WDFW Staff follow current COVID Safety Protocol including the use of face masks.-- Follow us on social media:-- --LinkedIn-----Facebook-----Instagram

Keywords: State of Washington, Olympia , Management Analyst 3 - Business Operations Coordinator - Permanent - *13062-21, Accounting, Auditing , Olympia, Washington