Executive Finance Officer

Company: Community Youth Services
Location: Olympia
Posted on: June 22, 2022

Job Description:

Community Youth Services is recruiting for Executive Finance Officer to oversee all financial and information system matters of Community Youth Services. Reports to and works closely with the CEO. Collaborates with senior leadership, program directors, and the board of directors to develop and implement strategies across the organization. Oversees all compliance and recognition of government contracts and private grants. Supervises accounting and data systems staff. Starting pay is $7,377 per hour/month. (Exempt) (Fulltime) CYS is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, sex, creed, religion, age, marital or nursing mother status, pregnancy, national origin, citizenship, the presence of any sensory, mental, or physical disability, veteran status, sexual orientation, gender identity, gender expression, or any other status or characteristic protected by applicable local, state, or federal law. About the Agency: CYS has been a successful and established non-profit in downtown Olympia for nearly 50 years, providing a full continuum of care to meet the needs of at-risk youth and their families in our community. Our 20+ programs help youth with housing, placement stabilization, family preservation, foster care, education, job training, employment, independent living skills, delinquent behaviors, shelter, and basic needs. About 4,000 youth - and their families - seek services annually in their transition to become independent, successful adult members of society. Community Youth Services is the largest child welfare agency serving southwest Washington, employing over 175 staff and supporting 120 volunteers. CYS provides a staff-driven culture where we view our staff as our greatest asset in providing quality services. For new full-time employees: 3.6 weeks of vacation leave 11+ paid Holidays 12 days of sick leave Merit increases of 2.8% annually within pay grade Cost of Living increases annually when possible Free benefits valued at $500.00+ paid for you by the agency that include: Health insurance Health Savings Account (HSA) - CYS contributes $100 per month with high deductible plan Dental insurance Vision insurance Life insurance Teledoc Employee Assistance Program After one year of employment: Retirement: 100% vested with no time minimums. 3% CYS contribution toward your 403(b) whether or not you invest yourself. Additional 100% CYS match of your retirement contributions up to 2% of your compensation. Eligible to apply for tuition assistance program. Position Qualifications: Bachelor's degree in business, finance or accounting with seven years of progressively responsible positions in nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting. OR Master's degree in Business Administration and five years' experience of progressively responsible positions in nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting. Certified Public Accountant (CPA) preferred. Demonstrated leadership ability, team management, and interpersonal skills. Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies. Must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace. Ability to establish and maintain positive leadership model. Agency Qualifications: The ability to pass an extensive background check with no history of conviction or perpetration of child abuse or physical harm to a child or children or an individual aged 18 years and above who is or may be unable to take care of themselves, or is unable to protect themselves against harm or exploitation by reason of age, illness, trauma or disability, or any other reason. Professional and personal conduct that maintains a personal and professional background so that criminal history remains free from unlawful conduct. Certain crimes may disqualify employees to have unrestricted access to children or vulnerable populations in accordance with Department of Social Health and Services policy and Washington State law. Professional or personal conduct that causes this clearance to be suspended or denied will result in suspension and/or termination of employment. (Pursuant to RCW 43.43.832, 43.43.832(7), 43.43.834, 43.20A.710 and WAC 388-06.). A valid Washington State Driver License with a minimum of five years' driving experience and a three-year good driving record evidenced on a Washington driver's abstract. The ability to pass and maintain a clean driving records check at employment and annually. Professional or personal conduct that results in a restricted or denied driving status could result in termination of employment. (Candidates relocating to the area must provide current proof of three-year driving record from current state; and have ten days from date of employment to provide a copy of a Washington Driver's License and Washington driver's abstract.). Proof of personal auto insurance levels provided on your insurance declaration page. Coverage must be current, and copies provided to HR at renewal. Coverages at or above $100,000 combined single limit is required for positions that require driving and is recommended and preferred for positions that have occasional driving. A sensitivity and responsiveness to the cultural differences in the organization's employment and service population. Must possess or obtain within 30 days of employment CPR/1st Aid/Bloodborne Pathogen certification. Some positions require CPR before a first shift. Strong interpersonal skills, including the ability to work as part of a team. Major Responsibilities and Related Tasks: Finance & Accounting: Staffs and coordinates the Finance and Investment Committee for the Board of Directors. Includes reviewing and reporting monthly financials and endowment and reserve funds. Facilitates auditor selection and engagement. Ensures that an annual audit and 5500 audits are completed with an unqualified opinion; Oversees agency responses to program audit findings. Works with external CPA to complete 990 and form 5500. Helps to acquire financial and other resources to accomplish the goals of the agency. Is expected to be a member of the grant writing team and may write sections of grants, review grants prior to submission, make funding request presentations, develop budgets and seek new program opportunities for CYS. Maintains good working relationships with Federal, State, and local governmental funding agencies by providing accurate information in a timely manner. Applies for and maintains federally approved indirect cost rate. Works with Human Resources and Third-Party Administrator to complete and maintain compliance with retirement plan. Reviews all agency contracts prior to signature and assures that CYS is in compliance with contractual expectations. Develops and maintains agency internal controls. Prepares letters, presentations, reports, documents and other written materials. Also responsible for developing written materials which may go out under the CEO's signature. Maintains an agency risk management plan and monitors and manages risk and is responsible for procuring and reviewing insurance products. Works in coordination with HR Director to select and administer employee benefit insurance products. Oversee cash flow planning, cash, investment and asset management to ensure availability of funds as needed. Oversee financing strategies and activities, as well as banking relationships. Develop and utilize forward-looking, predictive models and activity-based financial analysis to provide insight into CYS operations and business plans. Planning, Policy, and Investor Relations: Designs and leads the agency's annual budgeting process, including presenting the final budget to the Board of Directors. Works with Program Directors to develop and manage program budgets and deal with ongoing budget issues to ensure the agency remains fiscally accountable. Develop financial business plans and forecasts. Participate in policy development as a member of the senior leadership team. Engage the finance committee of the board of directors to develop short-, medium-, and long-term financial plans and projections. Represent CYS to financial partners, including financial institutions, investors, foundation executives, auditors, public officials, etc. Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations. Information Systems: Oversee the maintenance of all accounting systems and function. Provide technological guidance within the organization. Supervise data systems staff. Consult with administration, program directors, to exchange information, present new approaches, and discuss system changes. Other Related Responsibilities Attends relevant trainings, conferences and department/ program staff meetings. Uses Agency or personal vehicle to perform agency business. Maintains confidential information. Participates as a flexible member of the agency team in order to accomplish the overall agency goals. Follows agency policies and procedures Code of Ethics, RCW's, WAC's, and other applicable external regulations. Participates in creating and maintaining a workplace that values diversity and is free of racism, sexism, heterosexism, and other discriminatory practices. Manages time and other resources in a skilled manner. Demonstrates professionalism and appropriate boundaries in all interactions. Functions with creativity, independence and initiative. Communicates effectively in both verbal and written form. Performs other work as assigned. CYS is an Equal Opportunity Employer In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Community Youth Services will be based on merit, qualifications, and abilities. Community Youth Services will not tolerate discrimination in employment or personnel practices including the advertisement of positions, recruitment, selection, promotion, demotion, transfer, disciplinary action, layoffs, or termination. These activities shall be conducted without regard to race, color, sex, creed, religion, age, marital or nursing mother status, pregnancy, national origin, citizenship, the presence of any sensory, mental, or physical disability, veteran status, sexual orientation, gender identity, gender expression, or any other status or characteristic protected by applicable local, state, or federal law. Applicants wishing to receive job posting in an alternative format, or who need accommodation with the application process are encouraged to contact CYS Human Resources using the CYS website. Employment Type: Full Time Years Experience: 3 - 5 years Bonus/Commission: No

Keywords: Community Youth Services, Olympia , Executive Finance Officer, Accounting, Auditing , Olympia, Washington