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Administrative Operations Supervisor (WMS Band 1) DOH4229

Company: Washington State Department of Health
Location: Olympia
Posted on: September 27, 2018

Job Description:

Description Administrative Operations Supervisor (WMS Band 1) Office of Emergency Preparedness and Response Tumwater, Washington DOH4229 Reporting to the Deputy Chief of the Office of Emergency Preparedness and Response, the Administrative Operations Supervisor is responsible for managing the daily fiscal operations of EPR, including grants and contracts management, and budget development and monitoring. --This position also provides oversight and guidance to staff that secure funding through successful grant applications; negotiate, maintain, and monitor contracts; build budgets and spending plans; conduct sub-recipient monitoring of contracted partners; oversee strategic planning, partner relations, and performance management, and provide oversight to program and fiscal audits.-- The Administrative Operations Supervisor supervises a staff of ten (10) and has influence on a current operating budget of $25 million, though 5 funding streams. -- The Office--of--Emergency Preparedness and Response (EPR) works to improve our ability to respond to acts of bioterrorism, outbreaks of infectious disease and other large-scale public health emergencies or mass casualty incidents. --In recent years, our preparedness efforts have been tested by a variety of events: floods, fires, disease outbreaks such as H1N1 and assisting out-of-state responses such as Hurricane Katrina. -- Learn more about the position and to view the complete position description . About DOH and our Employer of Choice Initiatives Washington State Department of Health (DOH) works with federal, state, tribal, and local partners to help people in Washington stay healthy and safe.-- Our programs and services help prevent illness and injury, promote healthy places to live and work, provide education to help people make good health decisions and ensure our state is prepared for emergencies.--To learn more about the agency, visit our website , DOH Infographic , and see what it's like to Work@Health ! -- DOH is a great place to work and has implemented several "Employer of Choice" initiatives, including: -- We are committed to diversity and inclusion . DOH fosters an inclusive environment that encourages all employees to bring their authentic selves to work each day. We strive to hire, develop, and retain a competent and diverse workforce that is reflective of the customers we serve. We have an engaging Wellness@Health program which offers programs that support healthy behaviors and work/life balance. Our program provides wellness education, access to healthy food, physical activity classes, stress relief, and many other resources to support a healthy you. We support a healthy work/life balance by offering flexible/alternative work schedules, and mobile and telework options.-- (Depending upon job duties.) --We are making exciting steps towards modernizing our workplace by providing motivating and inspiring workspaces that promote creative thought, innovation, and collaboration among co-workers. We have an Infant at Work Program that is based on the long-term health values of breastfeeding newborns and infant-parent bonding.-- Eligible employees who are new mothers, fathers, or legal guardians can bring their infant (6 weeks to 6 months) when returning to work.-- (Depending upon job duties and work location.) What we're looking for -- Success in this position requires a team player, defined as having a driving passion for the work, bringing humility to their job and people interaction, and who listens and understands how their words and actions affect others. -- Our ideal candidate is a transformative leader comfortable with innovation and ambiguity, who is able to problem-solve complex policy and operational issues, has experience managing a federal grant, creates meaningful partnerships, and works collaboratively to meet shared objectives as well as create a climate where people are motivated to do their best.-- We are looking for someone that is able to prioritize and manage many competing demands, who supports and empowers staff when making tough decisions, who is willing to address difficult issues and hold people accountable, and who recognizes the values that different perspectives and cultures bring to an organization. -- -- Preference may be given to candidates with the following DESIRED education and experience: ------------------ -- A Bachelor's degree or higher in Business, Accounting, Finance, Administration or closely allied field. Two (2) or more years demonstrated experience leading teams, or supervising staff with successful outcomes. Three (3) or more years of professional experience developing budgets, negotiating contracts, monitoring expenditures and other fiscal components of a program. Strong working knowledge of federal grant processes, audit requirements, budget development, and contract management. ---- As well as demonstrated leadership competencies in the following:-- -- -- Communication : Demonstrates ability to communicate complex technical topics to diverse audiences. Strong written and oral skills.-- Effectively convey ideas and information in language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Accountability :-- Is highly reliable and dependable.-- Accepts personal responsibility for the quality and timeliness of work.-- Can be relied upon to achieve excellent results with little oversight. Adaptability /Flexibility - Adapt easily to changing business needs, conditions and work responsibilities.-- Adapt approach, goals and methods to achieve successful solutions and results in dynamic situations. Customer Service Orientation - Consistently demonstrates to customers an interest in them and in solving their problems. Teamwork :-- Able to build rapport with others and function as an effective team member.-- Demonstrates respect for others' perspective and needs.-- Takes the initiative to learn about other's functions and duties outside of core areas of responsibility in order to fill in for colleagues as needed. Coaching and Mentoring: The ability to actively partner with others to provide them with information, techniques, instruction, feedback, and encouragement to maximize their success. Helps teammates identify key goals; take effective steps to help others stay focused on these goals. Effectively teaches specialized approaches and skills that will increase capabilities. Invests time to observe behaviors in staff/teammates that contribute to or detract from effectiveness; illuminate performance strengths and limitations by giving feedback. Actively supports stretching outside of comfort level and trying new techniques that may enhance success. Performance management: demonstrates the ability to integrate performance leadership into program activities, provide coaching and mentoring for improved success, provide personalized recognition and celebrate successes, and displays characteristics of interpersonal influence. Fiscal accountability : following finance regulations, principles, standards and guidelines when committing financial resources or processing finance transactions. Decision making: ability to identify issues, develop analyses of alternative positions and impacts.-- Makes data driven, defensible recommendations.-- Takes calculated risks based on logical rational decision making processes.-- Makes timely/responsive decisions.-- Assumes responsibility for decisions made.-- Involves others appropriately in decision making processes. Strategic, financial, and project planning: aligns activities and resources with the mission and strategy of the organization.-- Uses knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contributes effectively to organizational goals.-- Plans for change and is prepared for surprises.-- Sets priorities using processes to reinforce group commitment. -- Compensation -- This position reports to the Deputy Chief of the Office of Emergency Preparedness and Response.-- Learn more about the Washington Management Service .-- -- -- The annual range of compensation is between $62,436 and $79,920 , depending upon qualifications.-- -- Washington State offers a full benefits package including vacation and sick leave, family medical and dental coverage, life insurance, retirement, and a deferred compensation. -- The Washington State Department of Health (DOH)--is an equal opportunity employer.-- DOH strives to create a working environment that is inclusive and respectful.-- It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, gender expression, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce.-- Applicants wishing assistance or alternative formats in the process should contact Cher Williams at (see application details), (see application details), or TDD Relay at 1-(see application details) or 7-1-1. -- Application Process -- Intrigued? We'd love to hear from you.-- Click "Apply" to submit your detailed application profile along with the following:-- -- A detailed Letter of Interest that addresses your qualifications as they relate to the position. A Resume Five (5) or more professional references , to be included in your profile. -- DO NOT attach transcripts or other documents that are not requested in the Application Process, or that are password protected.-- These type of documents cause errors when downloading application materials and will not be forwarded to the hiring supervisor. Veterans , --please feel free to attach a copy of your DD214 (redact SSN). -- Live and Work in a Great State -- Washington State offers a total work/life package of pay, benefits, flexibility and workplace opportunities to help you get the most out of your career and out of life. Washington State is a great place to work, play, and be a part of a community. Washington offers a quality of life that is unsurpassed. From the high-energy urban center of Seattle, one of the nation's top-ranked cities, to the more relaxed pace of our rural communities, Washington's distinctive Northwest lifestyle blends a progressive, creative culture with a casual nature. -- The position is located in Tumwater, Washington, right on the edge of Olympia, the state's capital . The Tumwater/Olympia area has a vibrant city with a small-town feel conveniently situated between Seattle and Portland, Oregon. Mount Rainier and the rugged Cascade Mountains provide majestic scenery to the east while Washington's Pacific Coast is just an hour's drive to the west. Tumwater enjoys the benefits of an engaged and educated community and a well-supported school system, with two universities and a community college within a ten-mile radius.-- Learn more about the City of Tumwater , and about the Olympia and the Thurston County area . Click here to SUBSCRIBE to Jobs at DOH Supplemental Information Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months.--Actual benefits may vary by--appointment type or be prorated for--other than full-time work. Check with the agency human resource office for specific benefit information. Insurance Benefits Employees and families are covered by medical (including vision), dental and basic life insurance.-- There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.-- Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.-- Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.-- To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website . Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS).-- New employees have the option of two employer contributed retirement programs.-- For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP).-- This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Vacation (Annual Leave) You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165 . -- Holidays Full-time employees are entitled to eleven* paid holidays: -- HOLIDAY DATE New Year's Day January 1 Martin Luther King, Jr's birthday Third Monday in January Presidents' Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veterans' Day November 11 Thanksgiving Day Fourth Thursday in November & Friday after Christmas Day December 25 Personal Holiday Employee's selection each calendar year *Employees who are members of certain Unions are entitled to an additional personal leave day of their choice.--Please refer to specific Collective Bargaining Agreements for more information. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Sick Leave Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130 . Please visit the State HR Website for more detailed information.

Keywords: Washington State Department of Health, Olympia , Administrative Operations Supervisor (WMS Band 1) DOH4229, Accounting, Auditing , Olympia, Washington

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