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Administrative Assistant (AA2) - Part Time Position

Company: Washington State
Location: Olympia
Posted on: December 2, 2019

Job Description:

DescriptionAdministrative Assistant 2__This is a part-time, project position with a year long duration.The Pollution Liability Insurance Agency (PLIA) provides an effective and efficient government funding model that helps owners and operators meet financial responsibility and environmental cleanup requirements for underground storage tanks. PLIA has a team of dedicated professionals committed to open collaboration, innovative thinking, and delivering high quality service, to ensure success in meeting our mission.If you have a passion for public service, providing excellent customer service, and furthering economic development and environmental soundness, then PLIA is the ideal workplace for you. PLIA offers a dynamic work environment that fosters teamwork, diversity, inclusiveness, and opportunities for continued learning and professional growth.We invite you to apply for the position of Administrative Assistant 2 where you will provide support to the Administrative Services Manager in a variety of specialized assignments and/or projects.DutiesSome of what you'll do:

  • Assist in managing the Executive Director's calendar by: coordinating and scheduling appointment requests, resolving conflicts and preparing relevant appointment information.
  • Assist in Executive meeting preparation by: reserving meeting space, preparing agendas, taking and composing notes and maintaining recurring meeting files.
  • Ensure the Executive Director and Administrative Services Manager are informed of action items, deadlines, priorities, and relevant agency issues.
  • Compose and edit correspondence and other reports or written material, reviewing for form, content, and consistency with agency statute, rules and policies.
  • Conduct research and assemble data for use in reports or by supervisor to assist in decision making.
  • Assist in the preparation of agency reports and publications.
  • Maintain established agency electronic and manual filing systems.
  • Ensure strict confidentiality and maintenance of confidential records and information.
  • Receive visitors.
  • Answer and route phone calls.
  • Respond to customer inquiries.QualificationsRequired:
    • High school graduation or equivalent.
    • Minimum one (1) year paid clerical experience or equivalent education.
    • Must be able to maintain strict confidentiality and ethical behavior at all times.
    • Basic knowledge of office equipment: phones, fax, copier, printer, computers, etc.
    • Keyboarding at a net speed of 50 words per minute (wpm) or more.The preferred candidate must also have:
    • Positive and professional interpersonal and communication skills.
    • Ability to work independently or in a team setting.
    • Ability to multi-task in a fast-paced environment.
    • Ability to deal well with competing priorities and difficult clients.
    • Ability to interpret and apply applicable rules, regulations, and policies.
    • Knowledge of Microsoft Office software.
    • Knowledge of proper grammatical construction; sentence and paragraph development; basic mathematics.Preferred/Desired:
    • Bachelor's degree in business administration, public administration, environmental or closely allied field.
    • More than one (1) year of paid clerical experience.
    • Experience in the area of graphic design.
    • Experience using GIS software.
    • Proficiency with Microsoft Access and Excel.
    • Ability to apply critical thinking strategies to evaluate and solve problems.
    • Experience in serving, communicating and interacting with diverse individuals and groups.Supplemental InformationIn addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:
      • A letter of interest, describing how you meet the specific qualifications for this position;
      • A current resume, detailing experience, and education; and
      • A list of at least three (3) professional references with current telephone numbers.READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
        • The initial screening will be solely based on the contents and completeness of the "duties summary" section of your application in Careers.wa.gov, completeness of the application material submitted, and the supplemental questionnaire.
        • A resume will not substitute for completing the "duties summary" section of the application. Responses to the supplemental questionnaire regarding work experience must be reflected in the "duties summary" section of the application.
        • By submitting materials you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.VETERAN'S PREFERENCEApplicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers.Note: Applicants claiming veteran's preference points must attach the documentation with each on-line application. If you do not provide appropriate documentation to qualify for these preference points, the points will not be awarded.*For additional information on Veteran's Preference and guidance on how to determine if you are eligible, *click here.We thank you and are grateful for your serviceShould you have any questions regarding this position or the online application, contact Lolo Florentino Arevalo at (360) 407-8074 or jobs@des.wa.gov.*The State of Washington is an equal opportunity employer. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the *Washington Relay Service.Salary: $2,844.00 - $3,682.00 MonthlyLocation: Thurston County Olympia, WAJob Type: Project (limited duration)Department: Pollution Liability InsuranceJob Number: 2019-11839Closing: 12/4/2019 11:59 PM PacificAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Olympia , Administrative Assistant (AA2) - Part Time Position, Administration, Clerical , Olympia, Washington

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