OlympiaRecruiter Since 2001
the smart solution for Olympia jobs

Administrative Support

Company: Washington State
Location: Olympia
Posted on: March 26, 2020

Job Description:

Description_Note: This recruitment will remain open until filled. The hiring authority reserves the right to make a hiring decision at any time. It is in the applicant's best interest to submit materials as soon as possible. First application review will be March 23, 2020 and continue weekly. _**Special Note:_ This position is exempt from civil service rules._For more information, please seeWAC 357-19-195.As Administrative Supportto Results Washington, you will provide high level administrative assistance to the Director, senior leadership and the Results Washington team.What we're looking forSuccess in this position requires a proactive, strategic thinker who can develop support systems, pursue process improvement and work independently to provide the daily support necessary to keep the office and team functioning and productive. You will be a team member who represents the agency to the public and to partner agencies, contributes to a respectful workplace, and who is comfortable with ambiguity, a rapid pace and ability to adapt quickly to change. You will ensure that agency products and documents are high quality and professional.About our programResults Washington, founded in 2013 within the Office of the Governor, is Washington State's performance system that integrates performance management, continuous improvement and cross-agency collaboration to achieve key goals and improve government effectiveness. Results Washington and its dozens of state agency partners are driving measurable improvements in five areas of importance to Washingtonians.Learn more about Results Washington.DutiesSome of the duties performed by this position include:

  • Developing, managing, operating and improving the office support systems and structure.
  • Ensuring that public facing documents are professional and high quality.
  • Proactively managing and coordinating the Director's activities and calendar. Setting up meetings.
  • Providing administrative and logistical support to the team such as scheduling events, assisting with developing presentation materials, troubleshoot logistical issues and group meetings.
  • Building positive working relationships and clear communications with team members, agency partners and stakeholders.
  • Processing travel requests and arranging travel for the Director and team members including airfare, hotel, transportation and registrations for events.
  • Providing HR support to the Director and team members including working on position descriptions; assisting with all aspects of the hiring process.
  • Conducting general office support duties such as ordering office supplies and maintaining team contact lists.
  • Monitoring and managing the Results Washington email and main incoming line.
  • Collecting receipts and processing invoices.
  • Serving as the agency's records coordinator.
  • Assisting with scheduling performance audit meetings and providing logistical support, as needed.
  • Assisting with implementing the agency's communications strategy and plan.QualificationsRequired:
    • Five or more years (full-time equivalency) of experience providing professional support in office, secretarial, or general administrative work.
    • Proficient communication skills including writing and editing.
    • Intermediate proficiency in the following Microsoft applications:
    • Word
    • Excel
    • PowerPoint
    • OutlookDesired:
      • Bachelor's degree.
      • Demonstrated knowledge of Lean.
      • Demonstrated experience supporting executive level managers.
      • Experience with the state's Travel Expense Management System.
      • Commitment to and experience with advancing diversity, equity and inclusion.Supplemental InformationAPPLICATION PROCESSThe top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the required and desirable qualifications described above.Interested applicants are required to submit the following:
      • A letter of interest describing specific qualifications.
      • A current resume detailing applicable experience and education.
      • A list of at least three professional references with current telephone numbers.The Office of the Governor is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply. Persons needing accommodation in the application process, or who wish to receive this job announcement in an alternative format may call 360-725-0158 or the Telecommunications Device for the Deaf: 711 Relay.For questions about this recruitment or to request reasonable accommodation in the application process, please email* jill.thompson@ofm.wa.gov or call us at (360) 902-0461*. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.Salary: $51,097.00 - $68,706.00 AnnuallyLocation: Thurston County Olympia, WAJob Type: ExemptDepartment: Office of the GovernorJob Number: 2019-11211Closing: ContinuousAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Olympia , Administrative Support, Administration, Clerical , Olympia, Washington

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Dynamics AX/D365 Admin Consultant
Description: Dynamics AX/D365 Admin Consultant - ONSITE IN REDMOND, WASHINGTON, near SEATTLE I am urgently recruiting for a Dynamics AX/D365 Admin
Company: Elite IT Recruitment LTD
Location: Redmond
Posted on: 04/10/2020

Data Entry Specialist / Part-time / Full-time
Description: Mommy Jobs Online is now seeking Data Entry Specialist to work remotely part or full-time. It's time for a career change with fun, flexible work hours Join our virtual team today Job Overview: Please (more...)
Company: Mommy Jobs Online
Location: Seattle
Posted on: 04/7/2020

Data Entry
Description: Our organization is Developing quickly and we are searching for Those who are inspired and energetic self starters to join our enterprise. You are going to be a huge part to our achievement as our Customer (more...)
Company: Cormadata
Location: Maple Valley
Posted on: 04/6/2020


Administrative Assistant
Description: We are a local, family owned business that has been exponentially growing over the last 5 years.I am looking for a person to assist me with accounting
Company: Riverside Payments
Location: Vancouver
Posted on: 04/10/2020

Data Entry Specialist / Part-time / Full-time
Description: Mommy Jobs Online is now seeking Data Entry Specialist to work remotely part or full-time. It's time for a career change with fun, flexible work hours Join our virtual team today Job Overview: Please (more...)
Company: Mommy Jobs Online
Location: Edmonds
Posted on: 04/7/2020

Night Receptionist - NAC HCA NAR ($500 Signing Bonus)
Description: 500 Signing Bonus Free meals Free onsite parking Era Living is seeking a full-time night shift Receptionist to become the newest member of our Administration team located in our University House, Issaquah, (more...)
Company: ERA Living - University House Issaquah
Location: Issaquah
Posted on: 04/11/2020

Workplace Experience Receptionist
Description: Thank youfor your interest in CBRE. This position is being published in an effort to buildour candidate pipeline for our upcoming opportunities. We may not be contactingcandidates right away. We are building (more...)
Company: CBRE
Location: Redmond
Posted on: 04/10/2020

Data Entry Keyers
Description: We are actively seeking customer service and appointment setting representatives. Your primary responsibility is to supply specialized assistance to our current client base. In this position, you will (more...)
Company: Morani Enterprise
Location: Stanwood
Posted on: 04/6/2020

Medical front desk/office manager Lakewood Washington (40 Miles South of Seattle)
Description: Full time Medical front desk/office manager Lakewood Washington 40 Miles South of Seattle Duties will
Company: HCRC Staffing
Location: Kent
Posted on: 04/7/2020

Appointment Scheduling Data Entry Reps
Description: We are actively seeking work from home customer service and appointment setting representatives. Your
Company: Morani Enterprise
Location: Seattle
Posted on: 04/6/2020

Log In or Create An Account

Get the latest Washington jobs by following @recnetWA on Twitter!

Olympia RSS job feeds