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Office Administrator I

Company: Granite Construction
Location: Olympia
Posted on: November 18, 2021

Job Description:

Building a career at Granite may be the most valuable thing you could do...

Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you've come to the right place!

General Summary

This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations.

Essential Job Accountabilities

  • Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
  • Assist with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
  • Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
  • Assist field operations with informational inquiries to ensure productive work environment.
  • Assist with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
  • Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes-Oxley requirements.
  • Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
  • Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location.
  • Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location
    • High School diploma or equivalent required.
      Work Experience
      • 0-2 year administrative and office experience
        Knowledge, skills, and abilities
        • Detailed knowledge of company operations, organizational procedures, and personnel.
        • Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel.
        • Must demonstrate ethical and professional business practices.
        • Must have effective verbal and written communications skills.
        • Ability to work independently.
        • Ability to work well under pressure.
        • Ability to problem-solve.
        • Ability to handle multiple tasks and respond with a sense of urgency as required.
        • Detail oriented and excellent organizational skills.
        • JD Edwards World/One World.
        • 10 key by touch.
        • JWS Material Billings System (preferred).
          Physical Demands

          The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

          Additional Requirements/Skills
          • Ability to abide by Granite's Code of Conduct on a daily basis.
          • Team player.
            About Granite Construction Incorporated

            Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please clickhere.

            Notice to Staffing Agencies

            Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening.Granite will not pay a fee to any Agency that does not have such agreement in place.Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Keywords: Granite Construction, Olympia , Office Administrator I, Administration, Clerical , Olympia, Washington

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