DCYF Secretary Senior - Wenatchee

Company: State of Washington
Location: Olympia
Posted on: May 11, 2022

Job Description:

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

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We're looking for a Secretary Senior to join our team to provide administrative support, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

The Opportunity:

We are searching for a strategic, organized professional to join our administrative services team at our Wenatchee office as a Secretary Senior. -This individual will perform a wide variety of complex secretarial duties for a unit of Social Workers, Supervisors, and Community Partners. Additionally, the selected candidate will coordinate office operations and act as a receptionist to the clients and community members who enter the office.

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Some of what you will get to do:

* Answer multi-line phone systems, assist customers, and resolve problems.
* Respond to inquiries regarding DCYF policies, procedures, and services. -
* Perform complex secretarial duties, and maintain computer database files and record-keeping systems. -
* Request records such as birth certificates, death certificates, and social security cards. -
* Complete the redacting process for Discovery.
* Distribute and process mail and court documents/reports. -
* Order supplies and equipment and monitor inventory control. -
* Arrange for facility and equipment maintenance and repair contracts and services.
* Schedule meetings and/or reserve conference rooms for staff or family time visitations. -
* Make travel arrangements for supervisors/staff and maintain vehicle reservations. -
* Assist Social Service Specialists with various requests and process referrals/vouchers.
* Monitor State vehicles; transport state vehicles for repairs and/or routine maintenance when needed, and schedule repairs.
* Attend staff meetings, unit meetings, and training. -

What we are looking for:

High school graduation or equivalent and two years of increasingly responsible office experience.

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In addition to those required qualifications, our ideal applicant will also have demonstrated knowledge, skills, and abilities to: -

* Ability to work independently and prioritize work duties.
* Intermediate/advanced level of computer literacy in Microsoft Office.
* Ability to learn and effectively use other software or database programs.
* Communicate effectively verbally and in writing with customers, community partners, staff, and, the public.
* Maintain confidentiality.
* Work in a high-stress environment.
* Demonstrate strong organizational and time management skills.

How do I apply? -

Complete your applicant profile and attach the following documents:

* Letter of interest describing how you meet the specific qualifications for this position -
* Current -resume -detailing experience and education
* Proof of education (High School diploma or equivalent, or college transcripts).

Supplemental Information:

Per Governor Inslee's Proclamation 21-14, state employees must be fully vaccinated against COVID-19. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation.

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Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

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To take advantage of the Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. -Please black out your social security number prior to attaching.

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This position is covered by a collective bargaining agreement.

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This announcement may be used to fill multiple vacancies.

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The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

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DCYF is an equal opportunity employer and supports equity, diversity, inclusion, and respect.

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Need accommodation throughout the application/interview process? Unable to apply online? Contact the Recruitment team at dcyf.jobs@dcyf.wa.gov or 360-701-4928 or the Telecommunications Device for the Deaf at 800-833-6388

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Experiencing technical difficulties creating, accessing, or completing your application? Call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

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Keywords: State of Washington, Olympia , DCYF Secretary Senior - Wenatchee, Administration, Clerical , Olympia, Washington