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File Clerk and Office Administrator

Company: Gravis Law, PLLC
Location: Olympia
Posted on: August 4, 2022

Job Description:

Gravis Law, PLLC is seeking a full-time Office Administrator and File Clerk to join its Olympia, WA location. Gravis Law serves people and communities across the nation by providing uncomplicated access to world-class legal services. In 2019, 2020 and 2021 Gravis Law was ranked as the fastest growing law firm on the Inc. 5000 list of Fastest-Growing Companies in America. The Office Administrator generally performs a variety of tasks to support the attorneys and paralegals by staffing the front desk, completing administrative tasks and being the first impression for clients and vendors that visit the office. The OA/File Clerk position is entry level; however, there is substantial organization to grow and build professional skills. This position is critical to the day-to-day functions of our offices and you can rest assured that your efforts will be valued. ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Staffing the front desk to assist any visitors to the office.
  • Maintain the file room to ensure cleanliness and that the files are in proper order.
  • Open/close case files (physical files) as necessary.
  • Process all incoming documents to digital and physical files.
  • Collecting new client-related documents from paralegals and other employees and process the documents to ensure they are properly filed within the physical and digital client files.
  • Ensure that all files are properly maintained and up to date with all necessary documents.
  • Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, and other matters.
  • Prepare client file(s) for upcoming meetings between attorney and client and deliver file(s) to attorney in advance of the meeting.
  • Prepare notes and highlight necessary information for the attorney to access within the file needed for upcoming court appearances, hearings, trials, and other matters.
  • Return all files to file room or other proper location after court hearings, trial, client meetings, etc.
  • Travel to Court to file documents with the Clerk of the Court.
  • Travel to Court and present documents to the Court for signature ex-parte .
  • Deliver and serve documents on opposing counsel.
  • Scanning, filing, and routing documents, letters, and other correspondence.
  • Other administrative tasks as assigned. Requirements:
    MINIMUM REQUIREMENTS*: High School Diploma or GED required, college graduate with bachelor's degree preferred. Must have excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Ability to talk. Listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, and Outlook). Must be able to work under pressure and meet deadline, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions give, prescribed routines, and standard accepted practices.
    Other requirements include:
    • Typing speed: 50 WPM
    • Computer literacy:
    • General Microsoft office experience
    • Word processing
    • E-mail composition & general functionality
    • Web browser experience *Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted. WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS: Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Office Administrator. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. COMPENSTAION AND BENEFITS:
      Gravis Law offers a professional work environment, a competitive salary including bonuses, along with generous benefits which generally include:
      • Paid leave
      • Health insurance
      • Vision insurance
      • Dental insurance
      • Participation in Gravis Law's 401(k) Retirement Plan
      • Volunteer Time Off Full time job position: Monday - Friday 8:30 am - 5:00 pm Hourly wage: $15.00 - $18.00 per hour PM21 PI185756189

Keywords: Gravis Law, PLLC, Olympia , File Clerk and Office Administrator, Administration, Clerical , Olympia, Washington

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