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Administrative Assistant 3 OMEP)

Company: State of Washington Health Care Authority
Location: Olympia
Posted on: August 14, 2019

Job Description:

Save Skills - Excel - Administrative Experience - Project Management - Microsoft Word - Microsoft Powerpoint Description Administrative Assistant 3 (AA3/OMEP) Olympia ******** The Health Care Authority is seeking an energetic and organized administrative professional to independently perform duties in direct support of the Office of Medicaid Eligibility Policy. This is a dynamic role that will utilize both your expertise and ability to connect and communicate with people, as well as your foundation of technical experience. The ideal candidate for this position will have experience as an administrative assistant and a passion for excellence. If you are interested in doing fun and meaningful work with an energetic team of collaborators and decision makers, we want to talk with you! Position Objective: This position provides high-level administrative support to a senior level manager. You will oversee all aspects of central resource coordination for the Office of Medicaid Eligibility Policy. Some of what you will do: Organize meetings with internal and external stakeholders, coordinating the work flow, which includes creating and sending meeting invitations, reserving appropriate resources, setting agendas, copying materials taking and distributing meeting minutes, coordinating purchases for various committees, coordinating with meeting organizer and ensuring meetings don't overlap. Process monthly batches of consumer correspondence and lead correspondence related initiatives. Reviews, corrects, tracks, and approves all materials for Section Manager signature including contracts, personnel documents, correspondence, travel requests, and purchase requests and invoices. Provide administrative support to Section Manager, coordinate office operations, and keep Section Manager's calendar. Track all office attendance via established internal processes. Communicate absences, telework, flex as necessary within the office. Create and modify documents using word processing, spreadsheet, database, and presentation software. File and retrieve organizational documents, establish and maintain complex electronic or manual file systems or data base files. Here is what we are looking for (Required Qualifications): One year as an administrative Assistant 3. OR Two years as a similar high-level administrative support professional to executive or senior level manager. Required Competencies: Advanced skill in the use of all Microsoft Office software (Word, Excel, PowerPoint, and Outlook) Knowledge of and experience with organization and administrative procedures; office methods and procedures; research and data collections; agency policies and procedures. Demonstrated experience managing schedules, coordinating meetings, and making travel arrangements. Desirable/Preferred Qualifications: Experience in project management and coordination of team-based activities. Ability to work with diverse groups and individuals to meet d goals and outcomes. Experience in working in programs that serve low-income individuals and families and vulnerable populations. Passionate about public service and finding innovative ways to better serve Apple Health clients. Experience in contracts, budget, and fiscal management. About the HCA: The Washington State Health Care Authority (HCA) purchases health care for more than 2 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and, beginning in 2020, the School Employees Benefits Board (SEBB) Program. Our agency is committed to whole person care, integrating physical health and behavioral health services for better results and healthier residents. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost. How to: Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To for this position you will need to complete your profile and attach: A cover letter that specifically resses how you meet the qualifications for this position. Current resume Three professional references Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at ************ or email ***************************. - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. *

Keywords: State of Washington Health Care Authority, Olympia , Administrative Assistant 3 OMEP), Administration, Clerical , Olympia, Washington

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