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Administrative Assistant 2 BHR)

Company: State of Washington Health Care Authority
Location: Olympia
Posted on: August 16, 2019

Job Description:

Save Education - Bachelor's Degree Skills - Office Experience - Administrative Experience - Customer Service Description Administrative Assistant 2 (AA2/BHR) (********) The ideal candidate for this position will be adept at relationship management, and effective communication. If you pride yourself on your professionalism, customer service, and organization skills, this opportunity may be for you! Position Objective: The Behavioral Health (BH) Programs Administrative Assistant 2 (AA2) serves as the sole professional administrative support to the BH Programs Supervisor and provides administrative support to the BH Programs team and the Division of Behavioral Health and Recovery (DBHR) office at the Health Care Authority (HCA). Primary Responsibilities: Provide confidential, timely, high-level and professional administrative support to the BH Programs Team Supervisor and team. Manage and maintain Supervisor's calendar and for the team as necessary, using independent judgment for scheduling meetings and selecting meeting logistics, coordinate meetings with internal/external business partners, organize the email inbox flow and responses. Prepare materials for meetings, assist with equipment and system requests, and maintain division files and records for the BH Programs Supervisor and team. Conduct research to aid in decision making. Draft correspondence and communications from the BH Programs Team to ensure clarity and compliance with agency policies, procedures, and other rules/regulations (i.e. agency WACS, RCWs, codes, executive orders, etc.). Ensure that team members are aware of and in compliance with correspondence guidelines, particularly in regards to following appropriate protocols established for correspondence with Native American tribes. Coordinate the hiring process for new employees by distributing job announcements, tracking applications received, and scheduling interviews, preparing interview packets for both panel and candidate, participating in interviews, requesting background checks, and sending out decision letters. Provide confidential, high-level administrative support to BH Program Managers and other DBHR staff as it relates to BH service provision. Serve as the Records Coordinator for the BH Programs Team. Provide backup administrative backup support to the DBHR administrative team. Assisting the team with travel arrangements. Qualifications:Required Qualifications: One year of experience as an Administrative Assistant 1 OR A Bachelor's degree in business administration, public administration or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year for year basis. ABOUT HCA The Washington State Health Care Authority (HCA) purchases health care for more than 2 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and, beginning in 2020, the School Employees Benefits Board (SEBB) Program. Our agency is committed to whole person care, integrating physical health and behavioral health services for better results and healthier residents. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost. About Olympia and Washington State Washington State offers a total work/life package of pay, benefits, flexibility, and workplace opportunities to help you get the most out of your career and out of life. Washington State is a great place to work, play, and be a part of a community, offering quality of life that is unsurpassed. From the high energy urban center of Seattle, one of the nation's top ranked cities, to the more relaxed pace of our rural communities, Washington's distinctive Northwest lifestyle blends a progressive, creative culture with a casual nature. How to: Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To for this position you will need to complete your profile and attach: A cover letter that specifically resses how you meet the qualifications for this position Current resume Three professional references, including a minimum of one past supervisor If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes. Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at ************ or email ************************. - Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. *

Keywords: State of Washington Health Care Authority, Olympia , Administrative Assistant 2 BHR), Administration, Clerical , Olympia, Washington

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