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Senior Human Resource Representative Leave Administration

Company: Evergreen State College
Location: Olympia
Posted on: February 12, 2020

Job Description:







Senior Human Resource Representative


Working Title
Senior Human Resource Representative – Leave Administration


Location
Olympia


EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.



Union Represented
No


Overtime Eligible
No


Monthly FTE
1.0


Salary Step (minimum monthly amount)
$5,004.00


Salary Step (maximum monthly amount)
$5,855.00


Cyclic Position
No


Cyclic Details
n/a


Project Position
No


End Date
n/a


Special Note

This is a full time, overtime exempt position on the Olympia Campus of The Evergreen State College. This position is an "at-will" appointment, exempt from Washington State Civil Service rules and the Fair Labor Standards Act overtime requirements.



Position Purpose

Under general supervision of the Associate Vice President for Human Resource Services this position is responsible for providing senior-level support, guidance, and professional advice, interpretation, and counsel on a broad range of human resource issues to managers, supervisors, employees, applicants, and the public regarding applicable laws, rules, policies, and collective bargaining agreement requirements. This position independently performs professional level human resource assignments and its primary focus includes leave administration (i.e., Shared Leave, Family Medical Leave Act, Paid Family and Medical Leave, other medical leave); overseeing and managing employee reasonable accommodation process; overseeing workers compensation program; conducting staff recruitment; conducting classification reviews and representing college at appeal hearings; serving as college representative during demand to bargain meetings; discipline; and grievance processing and management. These functions constitute the majority of the work, although the position will also perform other human resource generalist work.



Nature and Scope



Essential Functions

Leave Administration• Provide leadership and compliance in all aspects of leave administration for college employees, including the Paid Family and Medical Leave (PFML), Family Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), Washington State Shared Leave and Disabilities Law, Washington State Shared Leave rules, and Washington State Disability rules.• Interpret complex leave regulations, approve/deny FMLA and all types of Shared Leave requests, provide periodic training on FMLA, and provide guidance and assistance to staff and supervisors on leave request and administration in all applicable leave areas.
Reasonable Accommodation• Process and manage reasonable accommodation requests.• Develop and provide training on reasonable accommodation as needed.
Recruitment• Advise and work collaboratively with appointing authorities on employment and recruitment, outreach, and selection processes for exempt, classified, and temporary employees.• Work in cooperation with the Affirmative Action and Equal Opportunity Officer to comply with college affirmative action plan and achieve the college's EEO and diversity goals.• Brief search committees on classified and exempt staff hiring procedures, including appropriate applicant screening and interviewing procedures.• Develop recruitment materials, including position descriptions, advertising, screening questions, interview questions, and reference checking questions.• Update and maintain the applicant tracking system for assigned searches; provide guidance and training to others using the system.• Communicate with the public and applicants to provide information and answer questions about assigned searches.
Classification• Write and revise staff position descriptions in collaboration with appointing authorities.• Conduct position reviews by interviewing employees, supervisors, and subject matter experts, determine appropriate classification and draft and issue written allocation decisions, represent the college during employee initiated appeals, and submit appeals on behalf of the college.• Advise appointing authorities on classified and exempt salary placement procedures.• Determine Fair Labor Standards Act eligibility, civil service (classified versus exempt) status, overtime eligibility, salary, and membership in appropriate bargaining unit.
Collective Bargaining/Labor Relations• Provide administration, counsel, interpretation, and application to management and staff regarding the collective bargaining agreements.• Developing and foster positive relationship with the employee union.• Provide guidance and advice to management on employee performance and discipline issues and processes, including investigations, drafting pre-discipline and discipline letters, and facilitating meetings.• Manage the grievance process including writing grievance response and representing the college during hearings, mediation, and/or arbitration.• Provide guidance and manage layoff and end of appointment processes and procedures in accordance with provisions of the applicable collective bargaining agreement or college policy, including writing and sending appropriate notices to the union and impacted employees as required and meeting with supervisors and employees upon request to discuss process and options.• Respond to demands to bargain and represent the college during demand to bargain sessions.• Facilitate employee union management committee meetings.• May participate in the negotiation of the classified and/or exempt staff collective bargaining agreement.
Personnel Management• Provide information and advice to supervisors and employees regarding interpretation of laws, rules, policies, and procedures on compensation and hours of work, including interpreting and complying with state and federal wage and hour laws and collective bargaining agreement provisions.• Assist in the development and implementation of policies, procedures, and processes to comply with federal and state law and to meet institutional needs.• Assist with determining training needs and providing training on suitable topics.



Additional Duties

• May oversee Human Resource Services operations in the absence of the Associate Vice President for Human Resource Services.



Knowledge Skills and Abilities

• Commitment to equal opportunity, affirmative action, and promotion of a diverse workplace.• Working knowledge of and ability to administer FMLA, PFML, Washington State Disability law, ADA, Washington State Shared Leave laws and rules, and applicable collective bargaining agreements.• Skill and ability in staff recruitment, outreach, and selection, including the ability to prepare recruitment materials.• Knowledge of federal and state laws on Equal Opportunity employment and Affirmative Action and the requirements of the Fair Labor Standards Act and the state wage and hour law.• Knowledge of classification and compensation programs and systems.• Ability to maintain confidentiality and demonstrate skill in using tact and discretion.• Ability to work independently in a respectful manner and within a collaborative team environment.• Ability to work effectively and collaboratively with employees and managers at all levels.• Knowledge of human resource management information, leave administration, and applicant tracking systems.• Ability to provide comprehensive training on complex subjects, including creation of training materials.• Ability to make difficult decisions in a timely manner.• Ability to comprehend complex human resource problems and reach reasonable conclusions and solutions.• Possess exceptional interpersonal, customer service, and communication skills.• Ability to use good judgment and logical reasoning with human resource issues.• Problem/dispute resolution and conflict management skills.• Ability to switch tasks rapidly and manage work to meet deadline requirement, unanticipated requests, and shifting priorities.• Ability to take initiative in making changes to procedures and processes that increase effectiveness and result in smoother operations.• Skill in use of Microsoft Office and database applications.



Minimum Qualifications

• Two years professional-level experience as a Human Resource generalist working with leave administration, recruitment, classification, compensation, workers compensation, and/or labor relations.• Experience administering human resource management systems for leave, recruitment, and/or payroll.



Desired Qualifications

• Bachelor's degree.• Three years of progressively responsible experience in human resource management.• Experience administering medical and other leave programs.



Conditions of Employment

• Must provide proof of identity and employment eligibility within three days of beginning work.• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.



Benefits

A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For more information about Evergreen's excellent employee benefits, please view http://www.evergreen.edu/payroll/benefits.htm






Posting Detail Information




Posting Number
S2020-012


Number of Vacancies
1


Open Date
02/05/2020


Close Date
02/25/2020


Special Instructions to Applicants







Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * Minimum Qualification #1: Do you have two years professional-level experience as a Human Resource generalist working with leave administration, recruitment, classification, compensation, workers compensation, and/or labor relations?

  • Yes
  • No


  • * Minimum Qualification #2: Do you have experience administering human resource management systems for leave, recruitment, and/or payroll?

    • Yes
    • No


    • * Desired Qualification #1: Do you have a Bachelor's degree?

      • Yes
      • No


      • * Desired Qualification #2: Describe how you meet this qualification: Three years of progressively responsible experience in human resource management.
        (Open Ended Question)

      • * Desired Qualification #3: Describe how you meet this qualification: Experience administering medical and other leave programs.
        (Open Ended Question)

      • * Knowledge, Skill, and Ability #1: Describe your knowledge of and ability to administer FMLA, PFML, Washington State Disability law, ADA, Washington State Shared Leave laws and rules, and applicable collective bargaining agreements.
        (Open Ended Question)

      • * Knowledge, Skill, and Ability #2: Describe your knowledge of human resource management information, leave administration, and applicant tracking systems.
        (Open Ended Question)



        Documents Needed To Apply
        Required Documents

      • Cover Letter
      • Resume


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Keywords: Evergreen State College, Olympia , Senior Human Resource Representative Leave Administration, Human Resources , Olympia, Washington

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