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Commerce Specialist 3 - Asset Management - Portfolio Sustainability Team [04475]

Company: State of Washington
Location: Olympia
Posted on: June 4, 2021

Job Description:

Apply early!  This recruitment will remain open until the position is filled. The first review of applications will begin the week of May 24, 2021.  

This position works in the Asset Management - Portfolio Sustainability team (AM-PS) and exercises independent judgment and discretion regarding the interpretation and implementation of policies and regulations. Staff deal with complex and conflicting issues, provide specialized expertise, and work with little or no technical oversight. This position coordinates with staff within the HFU, the agency and external stakeholders to ensure the effective and timely completion of assigned tasks and ensures that customer service is a priority.

Commerce's main office is located in Olympia; however, we also have locations in downtown Seattle and Spokane.  Due to the COVID-19 pandemic, telework (mobile-work) is currently expected. If hired, you will need to travel to our Olympia office to pick up equipment and receive instruction. Commerce observes all COVID-19 related guidelines. When approved to return to our physical office spaces, staff will work with their supervisor to identify an appropriate work schedule that may include full-time assignment to one of our office locations, full-time telework, or some hybrid of telework and work from our office locations.  Staff that telework may be required to occasionally report to the Olympia location for work related activities.  Employees of Commerce must reside somewhere within Washington State.

  • Develop application, develop and coordinate the application review process, make recommendations to management for the allocation of HPP funding to awardees.
  • Review project and organizational information, Capital Needs Assessments, and proposals for building improvements or repairs for affordable multifamily rental properties.
  • Provide outreach and technical assistance in response to stakeholder and applicant inquires. 
  • Negotiate contract terms and ensure awardees meet all programmatic pre-contracting requirements.
  • Coordinate between HFU contract specialists and awardee representatives to ensure accurate drafting and execution of contract and other legal documents. Coordinate and communicate with other private and public financing partners and third party consultants involved in preservation and rehab-construction projects. Troubleshoot and problem-solve issues as they arise through the contracting and contract management timeframe.
  • Facilitate real estate closings and coordinate escrow processing.
  • Review, analyze and approve reimbursement requests according to HFU guidelines; update applicable data systems; process for payment.  Ensure payment of awarded funds aligns with progress of construction and rehab activities. 
  • Provide customer service and technical assistance to awardees regarding reimbursement process and systems use.  
  • Monitor for compliance and performance of contract scope, identify compliance and report to management, implement performance improvement plans as needed. 
  • Develop tools for evaluating and tracking performance and contract requirement compliance. 
  • Data entry into various unit and agency data systems. Ensure data quality in data systems through continuous audit and update. Provide data as needed to management for reporting purposes.
  • Work with management for continuous program policy, process and guideline improvement.
  • Using process improvement methodologies, coordinate with AM team members and HFU staff for the development and revision to processes, procedure documents, and workload and performance management tracking tools. 
  • Use data management tools and data visualization methodologies to create efficiencies work performed by the AM team.
  • Responsible for data system enhancement scoping, report functionality development, and data reporting. 
  • Conduct management plan reviews and organizational/project performance reviews.
  • Identify risks to the sustainability of the HFU portfolio and report to management. When instructed, take appropriate corrective action if necessary.
  • Maintain knowledge and understanding of industry best practices related to affordable housing real estate development and underwriting, the Housing Trust Fund, the federal LIHTC, HOME, and National Housing Trust Fund program requirements.
  • Participate in unit and team work groups.
  • Review and analyze organization information and project data to determine compliance with HFU program and contract requirements, organizational and project financial status, and other pertinent conditions for affordable housing projects in workout status. Prepare written analysis and recommendation for course of action.

Required Education and Experience

  • Bachelor Degree AND three years of professional experience in community, trade or economic development (preferably in affordable housing, housing finance, real estate, contracting, or in a related field); OR, if the applicant does not have a Bachelor Degree, seven years' total experience as described.
  • Must have two years professional-level program or contract management experience.
  • Intermediate level experience using Data Management, Data Visualization and Process Improvement tools/methodologies.

Preferred/Desired Qualifications:

  • Understanding of state and federal housing program regulations.
  • Experience reviewing not-for-profit financial reports (annual audits, financial statements, cash flow).
  • Knowledge of agencies, institutions, and processes involved in affordable housing development.
  • Proficiency in verbal and written communication skills to clearly and succinctly document and describe processes, procedures, performance measures, and results.
  • Ability to track, organize and maintain individual workload timely and efficiently.
  • Experience working in a collaborative and team-based environment.
  • Experience working in an open work environment and/or telework.

I want to work for Commerce! How do I apply?


In addition to completing the online application and answering the supplemental questions, applicants must attach the following documents to their profile in order to be considered for this position:


  • A letter of interest describing how you meet the specific qualifications for this position;
  • A current resume detailing experience and education; and
  • A list of at least three professional references.


The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required.

This position is covered by a collective bargaining agreement.

For questions about this recruitment, please contact Lindsey Henderson at 360-725-2652 or Lindsey.Henderson@Commerce.wa.gov. 


Who we are:

At Commerce, we're a little different. But for you, it might just be the perfect fit.  We're a state agency but operate like a business with the understanding we need to know our customer's needs to fulfill them.  Our Olympia offices are open Monday through Friday (flexible schedules are available). Our parking is free and many of our employees bike year round.  

Washington State offers commuting programs, including free, subsidized and reduced public transportation incentives.  There are approximately 350 employees in our agency. We are committed to our work and value balance in our personal lives. We hire people for a position and encourage them to train for growth opportunities.

If this sounds like a good fit for you and you meet the qualifications, we encourage you to apply today!

What we do:

We are the lead state agency charged with strengthening communities.  We administer a diverse portfolio of programs and services, and we support several state boards and commissions.

Our key customers include businesses, local governments and community-based organizations. We also play the crucial role of convening numerous local, state, regional and federal partners and stakeholders, public and private. Together we work to support the Governor's priorities and achieve shared goals and objectives for the citizens of Washington.

Where we work:


Commerce's main office is located in Olympia; however we also have locations in downtown Seattle and Spokane.  




As the state's capitol, Olympia is located off Interstate 5 at the south end of the Puget Sound centrally located between Seattle and Portland, and less than a two hour drive to the coast, temperate rainforest, mountains, urban city, or farmlands.  With annual art festivals, parades, theater shows, concerts, and community events, Olympia and its surrounding cities have something for everyone. For parents, it boasts some of the best schools in the nation and the renowned HandsOn Children's Museum.  



Spokane is located in the heart of the Inland Northwest and is the second most populous city in Washington. The Spokane River runs through the city and beautiful Riverfront Park in downtown Spokane. An array of enjoyable outdoor activities are right out our back door; including ski resorts, white-water rafting, camping areas, hiking trails, lakes, and the Centennial trail. Amazed by the arts?  Show some love to your artistic side with a trip to the Spokane Region.  Broadway performances, intriguing art galleries, world-class museums and powerful stage performances are waiting to be discovered.



Being surrounded by greenery year round has earned the Seattle the nickname of the Emerald City. Seattle is an exciting urban city surrounded by unmatched natural beauty with a wide variety of outdoor attractions within the city such as Discovery Park and Olympic Sculpture Park. Feel like getting away from the city? Seattle is home to a variety of attractions to include the Seattle Art Museum, Pike Place Market, and historic Pioneer Square. Art and Culture more your style? Seattle is home to more than 100 theater companies, the Seattle Symphony, as well as museums and galleries. Sports enthusiast? Seattle is home to professional rugby, football, soccer and baseball teams as well as a variety of collegiate sports to choose from.


Additional Information:


The Washington State Department of Commerce complies with the employment eligibility verification requirements of the federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. 

The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may call Human Resources at (360) 725-2650. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Keywords: State of Washington, Olympia , Commerce Specialist 3 - Asset Management - Portfolio Sustainability Team [04475], Other , Olympia, Washington

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