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PMO Administrative Assistant

Company: State of Washington
Location: Olympia
Posted on: June 6, 2021

Job Description:

Note:This recruitment will remain open until the position is filled. The hiring authority reserves the right to make a hiring decision at any time. It is in the applicant's best interest to submit materials as soon as possible.First application review will be April 27, 2021,and will continue weekly until filled.

Special Note:This position is exempt from civil service rules.

For more information, please seeWAC 357-19-195.

The Opportunity

As the Project Management Office (PMO) Administrative Assistant on the One Washington team at the Office of Financial Management (OFM), you will have the opportunity to make a meaningful and transformative contribution to the state. The One Washington program is preparing to modernize and integrate the state's core enterprise finance, procurement, budget, human resources and payroll functions employees and systems in all state government entities.

Reporting to the One Washington Project Management Office Manager, you will be responsible for performing a wide range of administrative and office support tasks. These will include scheduling meetings for multiple, complex calendars, ensuring all logistics are covered; performing critical tasks to assist with on- and off-boarding employees; reviewing, proofreading and formatting documents; assisting with the processing of vendor partner deliverable documents; and performing miscellaneous administrative tasks to support One Washington program staff, all while accomplishing high-priority work within required timelines.

Learn more about One Washington.

About OFM

OFM is a great place to work! Our mission is to support and improve government on behalf of all Washingtonians. As an employee of OFM, you will be part of a team of dedicated professionals who work every day to fulfill this mission by providing vital information, fiscal services, policy support and technology services that the governor, Legislature and state agencies need to serve the people of Washington.

We are a dynamic and high-performing agency that is responsible for a wide range of activities that are critical to the efficient operation of the state government enterprise. We are committed to supporting the growth and development of our employees and support the following values:

* Fostering an environment of diversity, equity and inclusion. We strive to hire, cultivate and retain a competitive workforce that reflects the communities we serve. * Encouraging a healthy life/work balance by offering flexible/alternative work schedules, wellness activities, mobile arrangements and teleworking opportunities. * Making strides in modernizing our work environment by thinking outside the cubicle and providing workspaces that promote creative collaboration, drive efficiency, and best suit the important work we do. * Offering an Infants at Work Program to promote parent and infant bonding, parental well-being and healthy infant development. Depending upon job duties, work location and supervisor approval, eligible employees who are new mothers, fathers or legal guardians can bring their infant (six weeks to six months) when returning to work.

What will you be doing?

* Manage internal and external calendar appointments and scheduling for the PMO Manager and Chief Technology Officer, adjusting schedules based on priorities. * Assist with logistics and scheduling of stakeholder meetings, workshops and events, including but not limited to securing locations, inviting attendees, identifying and securing technology and facility logistics, and day-of set-up and technical support. * Prepare and distribute meeting materials and agendas. * Ensure high-priority PMO work is accomplished within required timelines; use time effectively and prevent irrelevant and lower priority issues from interfering with work completion. * Assist in creating presentations and PMO artifacts utilizing Word, Excel, PowerPoint, Adobe Acrobat, as well as OFM's internal network applications. * Monitor virtual and in-person meetings and take meeting notes as requested. * Serve as back-up to the program's Administrative Assistant. * Drive others to explore alternative ways to view and solve problems and achieve results; provide tools and opportunities for brainstorming to encourage idea generation; and leverage diverse cross-functional sources for inspiration.

What we're looking for

Success in this position requires a team player who appreciates a fast-moving environment, defined as having bringing humility to their job and personal interactions, and understanding how their words and actions affect others.Required

* Option 1: Bachelor's degree in business administration, public administration or closely allied field AND two years of responsible office experience at the senior clerical level or higher. *Clerical or office work experience may be substituted for education on a year-for-year basis.

OR

* Option 2: Five years of responsible office experience at the senior clerical level or higher.

And

* Intermediate proficiency with Microsoft Office products, including Outlook, Word, PowerPoint, Excel, Visio and SharePoint.

Desired

* Demonstrated experience creating and maintaining records inventories, and implementing retention schedules in a state government agency.

Application Process

The top candidates will be contacted directly to interview for this position. Because the selection will be based on information you provide, it is in your best interest to identify the knowledge, skills and abilities that address the required and desirable qualifications described above.

Interested? We would love to hear from you! Click "Apply" to submit your application and include the following:

* A letter of interest describing specific qualifications. * A current resume detailing applicable experience and education. * A list of at least three professional references with current telephone numbers (either in the online application or as an attachment).

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply. Persons needing accommodation in the application process, or who wish to receive this job announcement in an alternative format, may call 360-725-0158 or the Telecommunications Device for the Deaf: 711 Relay.

For questions about this recruitment or to request reasonable accommodation in the application process, please emailcarlene.mealing-baldwin@ofm.wa.gov or call me at 360-819-7653. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Keywords: State of Washington, Olympia , PMO Administrative Assistant, Other , Olympia, Washington

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