Keeping Washington Clean and Evergreen
The Water Quality Program within the Department of Ecology
is looking to fill a Fiscal Specialist 1. This position is
located in our Headquarters Office in Lacey, WA.
In this position, you'll use your customer service skills and
attention to detail to make sure that our database and paper
records files have current and accurate permit information. You'll
work with Water Quality staff to create complete permit coverage
files, enter new stormwater permit coverages into our fee billing
system and generate invoices to permittees, compare our permit
database to the billing system to make sure information is
accurate, manage a high volume of permit records and fee related
emails, and respond to records requests.
The mission of the Water Quality Program is to protect and
restore Washington's waters to support healthy watersheds and
communities. Our work ensures state waters can support beneficial
uses including recreational and business activities, supplies for
clean drinking water, and the protection of fish, shellfish,
wildlife, and public health.
Protecting Washington State's environment for current and future
generations is what we do every day at Ecology. We are a culture
that is invested in making a difference. Join a team that is highly
effective, collaborative, with leadership who embrace the value of
Ecology cares deeply about employee wellness; we go beyond
traditional benefits, proudly offering:
- A healthy life/work balance by offering flexible schedules
and telework options for most positions
- An Infant at Work Program that is based on the long-term health
values of infant-parent bonding and breastfeeding
- Continuous growth and development opportunities
- A wellness program that offers education, and fitness classes;
an agency-wide fondness for outdoor meetings
- Opportunities to serve your community and make an impact
through meaningful work
- A commitment to diversity, equity, inclusion, and respect and
leadership who encourage all employees to bring their authentic
selves to work
Ecology seeks diverse applicants: We view diversity, equity,
inclusion, and respect through a broad lens including race,
ethnicity, class, age, religion, sexual orientation, gender
identity, immigration status, military background, language,
education, life experience, physical disability, neurodiversity,
and intersectional identities. Qualified candidates from all
backgrounds are encouraged to apply.
During Stay Home, Stay Healthy, staff are working a combination
of in-office and/or telework based on position and business need.
This position is expected to be in the office at least two days a
week, based on business need. Ecology is maintaining less than
maximum building occupancy, and requiring masks, health screening
questions before entry, and social distancing.
Application timeline: This position will remain open until
filled, with an initial screening date of May 28, 2021. In
order to be considered for initial screening, please submit an
application on or before May 27, 2021. The agency reserves the
right to make an appointment any time after the initial screening
What you'll do:
- Process new permit coverages and manage permit-related
- Create permit files and review hard copy permit records for
accuracy and completeness.
- Add new stormwater permit coverage information into our fee
billing system, generate invoices, and send them to
Help manage, coordinate and respond to the high volume of emails
received in the Fee Unit Resource Mailbox.
- Ensure permit information is consistent with billing
- Review permit fee records, research discrepancies, and make
changes, as needed.
- Prepare audit reports of discrepancies between the permit
database and fee billing system, make necessary corrections, and
forward complex issues to Ecology staff to resolve.
Perform quality review check to ensure annual fee information
from driver forms is input accurately in our fee billing
- Manage the Fee Unit's documents and records for organization
and retention requirements, and respond to public records
What makes this role unique?
- You will work with every type of the roughly 7,000 permits the
Water Quality Program issues: general permits such as Construction
and Industrial Stormwater, Boatyard, Winery, and individual permits
such as those issued to nuclear sites, and sites creating and using
- You will be an essential part of a small team and a valuable
contributor to our team's mission. This position is a good starting
place to learn about water quality regulatory processes, and is a
great launching place for future growth opportunities.
- The work on this team is fast and dynamic, with constant
change. We are continually seeking to improve our processes, and
working to identify and implement efficiencies.
Experience for both required and desired qualifications can be
gained through various combinations of formal professional
employment, educational, volunteer and lived-experience. See below
for how you may qualify.
Education: college-level coursework in accounting, finance,
business administration, industrial engineering, or related
Experience: in record keeping, database management, or
Experience may include a combination of the following:
- Managing regulatory, customer, employee, or financial
- Working with large datasets
- Auditing records for discrepancies and recommending or making
corrections as needed
- Responding to a high volume of service transactions or customer
All experience and education combinations that meet the
requirements for this position:
Possible CombinationsCollege credit hours or degreeYears of
required experienceCombination 1No college credit hours or degree3
years of experienceCombination 230-59 semester or 45-89 quarter
credits2 years of experienceCombination 360-89 semester or 90-134
quarter credits (AA degree)1 year of experienceCombination 490-119
semester or 135-179 quarter creditsNo experienceCombination
5 A Bachelor's Degree or aboveNo experience
We highly encourage you to apply even if you do not have some
(or all) of the desired experience below.
- Experience managing regulatory documents, specifically permit
records and permit-related databases.
- Intermediate experience using Microsoft Office (Word, Outlook,
Note: Having some (or all) of this desired experience may make
your application more competitive in a highly competitive applicant
Need an Accommodation in the application and/or screening
process or this job announcement in an alternative format?
- Please call: (360) 407-6186 or email:
email@example.com and we will be happy to assist.
- If you are deaf or hard of hearing you can reach the Washington
Relay Service by dialing 7-1-1 or 1-800-833-6388.
- If you need assistance applying for this job, please e-mail
firstname.lastname@example.org. Please do not send an email to this address to
follow-up the status of your application. You can view the latest
status of your application on your profile's main page.
- If you are reading this announcement in print format, please
enter the following URL to your search engine to
It's in the applicant's best interest to submit all of the
documents listed below. Applications without these documents may be
- A cover letter describing why you are interested in this
- A resume outlining your experience and education (if
applicable) as it relates to the minimum qualifications of this
Please to do NOT include your salary history. Wage/salary
depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (Resume, Cover
Letter, Transcripts, DD-214, etc.):
- Please be sure to remove private information such as your
social security number, date of birth, etc.
- Do not attach documents that are password protected, as these
documents may not be reviewed and may cause errors within your
application when downloaded.
Additional Application Instructions for Current Ecology
Please make sure to answer the agency-wide questions regarding
permanent status as a classified employee within the Washington
General Service or Washington Management Service. Do not forget to
select Department of Ecology as a response to question 2, and type
your personnel ID number for question 3. If you are not sure of
your status or do not know your personnel ID number, please contact
The act of submitting application materials electronically is
considered affirmation that the information is complete and
truthful. The state may verify this information and any untruthful
or misleading answers are cause for rejection of your application
or dismissal if employed.
If you have specific questions about the position, please
email Rebecca Pittman at Rebecca.Pittman@ecy.wa.gov. Please do not
contact Rebecca to inquire about the status of your
To request the full position description: email
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance
Washington's environment for current and future generations. We
invest in our employees to create and sustain a working environment
that encourages creative leadership, effective resource management,
teamwork, professionalism and accountability.
Joining Ecology means becoming a part of a team committed to
protecting and restoring Washington State's environment. A career
in public service allows you to help solve some of the most
challenging problems facing our state, while keeping your health
and financial security a priority. We combine one of the most
competitive benefits packages in the nation with a strong
commitment to life/work balance.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public
Employees Retirement System (PERS), Vacation, Sick, and other
Leave, 11 Paid Holidays per year, Public Service Loan
Forgiveness, Tuition Waiver, Long Term Disability & Life
Insurance, Deferred Compensation Programs, Dependent Care
Assistance Program (DCAP), Flexible Spending Arrangement
(FSA), Employee Assistance Program, Commute Trip Reduction
Incentives, Combined Fund Drive, SmartHealth *See the Benefits tab
in this announcement for more information
Student debt: how working for Ecology can help
The Department of Ecology is a qualifying employer for the
Public Service Forgiveness Program (PSLF). See
for more details.
To learn more about The Department of Ecology, please visit our
website at www.ecology.wa.gov and follow, like or visit us on
LinkedIn, Twitter, Facebook, Instagram or our blog.
Collective Bargaining: This is a position covered by a
bargaining unit for which the Washington Federation of State
Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department
of Ecology is an equal opportunity employer. We strive to create a
working environment that includes and respects cultural, racial,
ethnic, sexual orientation and gender identity diversity. Women,
racial and ethnic minorities, persons of disability, persons over
40 years of age, veterans, military spouses or people with military
status, and people of all sexual orientations and gender identities
are encouraged to apply. Persons needing accommodation in the
application/testing process or this job announcement in an
alternative format may call (360) 407-6186. Applicants who are deaf
or hard of hearing may call the Washington Relay Service by dialing
7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of
the same job classification across the agency. Once all the
position(s) from the recruitment announcement are filled, the
recruitment may only be used to fill additional open positions for
the next sixty (60) days.