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Administrative Assistant 3 - Jobs

Company: State of Washington
Location: Olympia
Posted on: June 6, 2021

Job Description:

 

Administrative Assistant 3 (AA3) - Jobs Coordinator

Permanent Full Time

Airway Heights Corrections Center (AHCC)

 

Open to Current Washington DOC Employees ONLY

 

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 at Airway Heights Corrections Center (AHCC).  This position is responsible for the overall administration of the offender job program in the main institution at AHCC.

 

Airway Heights Corrections Center (AHCC) is a 2000+ bed male facility located approximately 10 miles west of Spokane. The prison consists of a main facility that houses medium- and long-term minimum-custody offenders. A separate perimeter adjacent to the main facility accommodates a minimum-security unit for offenders with minimum-custody or lower.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

 

Duties include but are not limited to:

Overall administration of the Incarcerated Individual (I/I) job program in the main institution.

  • Screen I/I to ensure they meet policy criteria for each department.
  • Request holds be placed on I/I that work in Correctional Industries (CI) to meet the Return on Training Investment (RTI).
  • Ensure there are no conflicts with mandatory programming.
  • Ensure there is a program referral form completed on every I/I prior to starting work in a position.
  • Communicate with supervisors, program instructors, and the I/I counselors regarding the offender's work assignment.
  • Track all I/I jobs in OMNI programs.

Conduct new I/I orientation.

  • Speak with new I/I's upon entering the institution on a weekly basis regarding job opportunities.
  • Explain Correctional Industries hiring process, answering any questions I/I have.

Provide first-line supervision to one (1) Office Assistant 3.

  • Provide direction, coaching and guidance.
  • Address employee performance issues and take action as appropriate.
  • Conduct timely performance evaluations per policy.

Draft facility Operational Memorandums (OM), correspondence responses, and grievance responses.

  • Review policy updates and draft OM's to match changes in the policies. 
  • Draft responses for the Superintendent for correspondence received from offenders or their families regarding job questions.
  • Respond to Grievances filed by offenders regarding employment.

 

 

Required:

  • High school graduation or GED.
  • Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping,   accounting or general administrative work.
  • Formal education may substitute year for year for experience.
  • Strong organization skills and the ability to prioritize work, and work independently.
  • Ability to maintain strict confidentiality and meet deadlines in stressful situations.
  • Computer proficient/knowledge to include but not limited to Word, Excel, and PowerPoint.
  • Strong written and verbal communication skills at all levels.
  • Skilled in English grammar, punctuation, and use of vocabulary.
  • Effectively work in a team environment.
  • Professional and ethical conduct.
  • Must be willing to work in an adult, male correctional environment

 

Desirable:

  • Two years' experience with the Department of Corrections.
  • Basic knowledge of Microsoft Windows applications. 
  • Knowledge of Lean Principles

'The mission of DOC is to improve public safety.'

 

For additional information about the agency, please visit doc.wa.gov. 

 

IMPORTANT NOTES:

 

  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

 

Phone number AND email address are required for all professional references.

 

  • Answers to the supplemental questions must be verifiable with your work history.  Resume's do not take the place of work history on the application.
  • Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.  When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.

 

We are committed to hiring individuals who possess core diversity competencies: 

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

 

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. 

 

For questions about this recruitment, or to request reasonable accommodation in the application process, please email rebecca.oneal@doc.wa.gov or call us at (509) 244-6704.  For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

 

Keywords: State of Washington, Olympia , Administrative Assistant 3 - Jobs, Other , Olympia, Washington

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