Administrative Assistant 3 (AA3) - Jobs Coordinator
Permanent Full Time
Airway Heights Corrections Center (AHCC)
Open to Current Washington DOC Employees ONLY
The Department of Corrections is seeking a highly motivated and
qualified individual for the position of Administrative Assistant 3
at Airway Heights Corrections Center (AHCC). This position is
responsible for the overall administration of the offender job
program in the main institution at AHCC.
Airway Heights Corrections Center (AHCC) is a 2000+ bed male
facility located approximately 10 miles west of Spokane. The prison
consists of a main facility that houses medium- and long-term
minimum-custody offenders. A separate perimeter adjacent to the
main facility accommodates a minimum-security unit for offenders
with minimum-custody or lower.
Whether the work is inside a prison, in community corrections,
or in an administrative office, the Washington State Department of
Corrections professional staff experience a high degree of personal
satisfaction knowing they are creating environments in which all
offenders can learn to make choices that contribute to a safer
society.
Duties include but are not limited to:
Overall administration of the Incarcerated Individual
(I/I) job program in the main institution.
- Screen I/I to ensure they meet policy criteria for each
department.
- Request holds be placed on I/I that work in Correctional
Industries (CI) to meet the Return on Training Investment
(RTI).
- Ensure there are no conflicts with mandatory programming.
- Ensure there is a program referral form completed on every
I/I prior to starting work in a position.
- Communicate with supervisors, program instructors, and the I/I
counselors regarding the offender's work assignment.
- Track all I/I jobs in OMNI programs.
Conduct new I/I orientation.
- Speak with new I/I's upon entering the institution on a
weekly basis regarding job opportunities.
- Explain Correctional Industries hiring process, answering any
questions I/I have.
Provide first-line supervision to one (1) Office Assistant
3.
- Provide direction, coaching and guidance.
- Address employee performance issues and take action as
appropriate.
- Conduct timely performance evaluations per policy.
Draft facility Operational Memorandums (OM), correspondence
responses, and grievance responses.
- Review policy updates and draft OM's to match changes in the
policies.
- Draft responses for the Superintendent for correspondence
received from offenders or their families regarding job
questions.
- Respond to Grievances filed by offenders regarding
employment.
Required:
- High school graduation or GED.
- Three years of progressively responsible experience in
office/clerical, secretarial, bookkeeping, accounting or
general administrative work.
- Formal education may substitute year for year for
experience.
- Strong organization skills and the ability to prioritize work,
and work independently.
- Ability to maintain strict confidentiality and meet deadlines
in stressful situations.
- Computer proficient/knowledge to include but not limited to
Word, Excel, and PowerPoint.
- Strong written and verbal communication skills at all
levels.
- Skilled in English grammar, punctuation, and use of
vocabulary.
- Effectively work in a team environment.
- Professional and ethical conduct.
- Must be willing to work in an adult, male correctional
environment
Desirable:
- Two years' experience with the Department of Corrections.
- Basic knowledge of Microsoft Windows applications.
- Knowledge of Lean Principles
'The mission of DOC is to improve public safety.'
For additional information about the agency, please
visit doc.wa.gov.
IMPORTANT NOTES:
- Please include a minimum of three professional references with
your application. A professional reference is defined as an
individual who has been paid to supervise your work and can attest
to your work performance, technical skills, and job
competencies. If you do not have any or sufficient
professional references, please include non-related professionals,
such as educators or other professional associates.
Phone number AND email address are required for all
professional references.
- Answers to the supplemental questions must be verifiable
with your work history. Resume's do not take the place of
work history on the application.
- Prior to a new hire, a background check including criminal
record history will be conducted. Information from the
background check will not necessarily preclude employment but will
be considered in determining the applicant's suitability and
competence to perform in the position.
- Employees may work directly with or in close proximity to
incarcerated individuals in a potentially hazardous setting. Please
consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol free work
environment, and our employees are expected to comply with all
state and federal laws. A pre-employment drug test may be
administered as part of the selection process, and applicants
who test positive for any controlled substances, will be
disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made
available as a means of self-defense and/or de-escalation.
Applicants with sensitivities or allergies are encouraged to ask
about the level of exposure they could expect in this
position.
- Animal care projects are a common component of most Washington
State prisons, including dog and cat programs. Applicants with
animal sensitivities or allergies are encouraged to ask about the
level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees.
The successful candidate may be required to provide valid proof of
a baseline TB skin test within 60 days from the date of hire.
When positive tests result, further information, testing and
treatment may also be required. Employment is not contingent upon
test results.
- This position may be represented by a Union Shop.
We are committed to hiring individuals who possess core
diversity competencies:
- Foster a positive attitude and openness toward the ever
changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives,
abilities, disabilities, races, religions, ages, genders, sexual
orientations, and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize
these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
DOC is an equal opportunity employer and does not discriminate
on the basis of race, creed, color, national origin, sex, marital
status, sexual orientation, gender identity, gender expression,
age, honorably discharged veteran, veteran status, genetic
information, or the presence of any sensory, mental or physical
disability or the use of a trained guide dog or service animal by a
person with a disability.
For questions about this recruitment, or to request reasonable
accommodation in the application process, please email
rebecca.oneal@doc.wa.gov or call us at (509) 244-6704. For
TTY service, please call the Washington Relay Service at 7-1-1 or
1-800-833-6388.
