Property Acquisition Supervisor - (Property Acquisition Specialist 6) - Permanent - *03736

Company: State of Washington
Location: Olympia
Posted on: June 7, 2021

Job Description:

FULL-TIME/PERMANENT 

PROPERTY AND ACQUISITION SPECIALIST 6 

PROPERTY ACQUISITION SUPERVISOR 

WDFW Wildlife Program - Lands Division 

Olympia, Washington 

PLEASE NOTE: This job is posted continuously and will remain open until a selection is made.  Application review will be ongoing, and therefore we encourage you to submit your application materials as soon as possible. First review of applications will be May 6th,  2021. The Hiring Manager reserves the right to close the posting at any time once a selection has been made.

The Washington Department of Fish & Wildlife (WDFW) is dedicated to preserving, protecting, and perpetuating fish, wildlife, and ecosystems, while providing sustainable recreational and commercial opportunities dependent on viable fish and wildlife populations. 

WDFW manages over a million acres of owned and controlled lands including hatcheries, shellfish beds, wildlife areas and public fishing access areas.

We are seeking an experienced Property & Acquisition Specialist 6 to provide a lead role in prioritizing and implementing strategies and processes for the acquisition of natural resource property! 

(Deer - Photo Credit: Eric Braaten)

With that in mind,

Picture yourself mentoring and supervising a diverse team of real estate and grant management professionals while promoting the conservation of Washington State.

This is an opportunity to supervise the completion of transaction processes and due diligence for real property acquisitions to ensure timely, accurate closings and post-closing file management.

The optimal candidate is highly motivated, collaborative, and can naturally establish and maintain positive working relationships with internal staff and external stakeholders and partners.

We are seeking a candidate with demonstrated skills representing WDFW values of professionalism, accountability, empathy, integrity, and respect.

• (Baker Lake Sockeye Fishing - Photo Credit: Hermes Adrada)

Our Property Acquisition Supervisor, 

Provides land acquisition expertise and strategies for the Real Estate Team.  Tasks include:

• Providing a lead role in prioritizing and implementing strategies and processes for acquisition of natural resource property.  
• Establishing routine communications with Regions, Lands Agents and Real Estate Services (RES) staff to coordinate and prioritize projects and review critical timelines to ensure projects are managed to completion.
• Directing Land Agents with landowner negotiations and assisting with complex negotiations.
• Coordinating with RES staff to ensure expectations for task completion are communicated, tracked, and completed to meet timelines.
• Assisting with the development and editing of documents, maps, and PowerPoint materials for Real Estate Services Manager to present at Fish and Wildlife Commission meetings.
• Ensuring thorough review/processing of documents for timely real estate closings.

Supervises the completion of transaction processes and due diligence for real property acquisitions to ensure timely, accurate closings and post-closing file management.  Tasks include: 

• Reviewing legal descriptions and title reviews - requesting surveys when necessary. 
• Working with Property Acquisition Specialist 3 (PAS 3) to manage process to update appraisal and/or environmental review contractor lists.
• Coordinating strategies and selecting contractors for appraisals, review appraisals and environmental assessments. 
• Preparing, editing, and finalizing all forms of real estate instruments including complex purchase and sale or option agreements, deeds, easements, or other legal documents. 
• Coordinating with Property Management Supervisor to ensure consistency with legal documents. 
• Coordinating with AAG when necessary to develop and update forms of real estate instruments necessary to acquire property interests. 
• Coordinating with RES staff to ensure timely closings for transactions involving WDFW's land directly or through escrow. 

Supervision and Mentoring.  Tasks include:

• Supervising, mentoring, and training one Property Acquisition Specialist 3 and three Property Acquisition Specialist 4's (Eastside Land Agents). 
• Monitoring and inspecting work to ensure timely completion and performance objectives are met. 
• Traveling to regions to work with Lands Agents and staying familiar with issues. 
• Developing the annual PDP's for employees. 
• Managing personnel issues relating to performance or attendance, etc. in a positive manner to ensure efficient and effective functioning of the work unit.
• Being responsible for planning and maintaining work systems, procedures and encouraging process improvements to enable and encourage the optimum performance of employees and other resources within the unit. 

WORKING CONDITIONS: 

• Work Setting, including hazards: 
• Work is performed indoors in an office environment with occasional field visits. 

• Teleworking options may currently be available. 

• Schedule: 

• Typically, Monday - Friday - 8:00 a.m. to 5:00 p.m.

• Travel Requirements: 

• Some statewide travel is required and may require navigating on difficult terrain.

• Customer Interactions: 
• Initiate and conduct meetings, respond to phone calls and emails in timely, professional manner with both public and private partners.

REQUIRED QUALIFICATIONS: 

• Bachelor's degree in business or public administration, real estate, natural resource management, or a closely allied field AND Four (4) years of experience in public property management, real property appraising, property negotiations, and/or selling, leasing, or buying real estate. 

OR 

• One (1) year of experience as a Property and Acquisition Specialist 5. 

Please Note: Additional qualifying experience will substitute, year for year, for education.

PREFERRED QUALIFICATIONS: 

• Project management - experience demonstrating ability to effectively prioritize multiple issues/tasks.
• Ability to utilize critical thinking skills and problem solve.
• Excellent communication skills both written and verbal.
• Knowledge of title research and escrow procedures involving natural resource lands.
• Knowledge of appraisal processes and requirements for natural resource lands.
• Ability to read and interpret maps, surveys, and legal descriptions.
• Knowledge of grant application procedures.
• Ability to supervise the work of staff/personnel.
• Computer proficiency in Microsoft Office suite of software.

Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A current resume.
• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• Three professional references. 

IMPORTANT NOTES: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

The Department of Fish and Wildlife's priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe.  We are hiring and encourage you to apply to open positions.  We have transitioned to a virtual recruitment process, to include web-based interviews.

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency's mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),   Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver,   Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),   Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 - Veteran)
• Include your name as it appears on your application in careers.wa.gov

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.  
• Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 - MS)
• Include your name as it appears on your application in careers.wa.gov

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.

As part of WDFW's efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.   Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.   All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and are encouraged to apply. 

 Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

This recruitment is essential to maintain operations and fulfill WDFW's legal obligations: critical information internal/external necessary to performing essential functions, activities associated with maintaining assets, functions directly related to survival of ESA listed species. Or functions that are legally required or treaty obligated for ESA species.

• (Images shown are Pre-COVID, WDFW Staff follow current COVID Safety Protocol including the use of face masks).

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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Keywords: State of Washington, Olympia , Property Acquisition Supervisor - (Property Acquisition Specialist 6) - Permanent - *03736, Other , Olympia, Washington