ENERGY FACILITY SITE EVALUATION COUNCIL
WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION
Respect. Professionalism. Integrity. Accountability.
Help protect the citizens of Washington state!
The Energy Facility Site Evaluation Council (EFSEC) supported
administratively and housed at the Washington Utilities and
Transportation Commission (UTC) is seeking an experienced
individual to manage and maintain EFSEC's electronic databases,
invoices, and official records, under EFSEC's jurisdiction.
This recruitment will be open continuous. It is in the
applicants' best interest to submit their application materials as
early as possible. The hiring manager reserves the right to make a
hiring decision at any time, after a minimum of 7 days.
EFSEC siting and monitoring activities help build and sustain
livable, vibrant communities that meet the economic, environmental,
and social needs of our citizens. For more information about EFSEC,
please visit http://www.efsec.wa.gov/.
About EFSEC the UTC and Employer Initiatives
EFSEC provides one- stop permitting for large energy projects in
Washington, including nuclear, fossil fuel, wind, and solar power
plants; oil refineries; natural gas storage fields; and associated
pipelines and transmission lines. EFSEC also provides
environmental and safety oversight of approved facilities.
The UTC regulates the rates, services, and practices of private
or investor-owned utilities and transportation companies.
The UTC is continually recognized for its excellence and
integrity as a utility and transportation regulatory agency, as we
challenge the status quo and ourselves.
At EFSEC and the UTC, we recognize that our employees are the
key to the agency's success. We are committed to our work but value
the balance with our personal lives. We demonstrate our commitment
to employees by providing an environment that stimulates
professional growth, continued learning opportunities, offers
meaningful work and a comprehensive benefits package. For more
information about benefits, please visit http://www.utc.wa.gov/aboutUs/careers/Pages/Working-at-UTC.aspx.
EFSEC is a great place to work and in partnership with the
UTC has implemented several, and is developing additional,
initiatives that create a great working environment, including:
- We have modernized our workplace with workspaces that promote
creative thought, innovation, and collaboration among co-workers,
and improved building security and employee safety. In response to
the COVID-19 pandemic, the UTC has supported extensive telework
arrangements across the agency.
- We support a healthy work/life balance by offering
flexible/alternative work schedules and mobile and telework
options. (Depending on job duties).
- We have a formal mentoring program to provide and encourage
employee growth and development, while also promoting informal
mentoring relationships and sharing of knowledge across the
- We have an Infant at Work Program that is based on the
long-term values of breastfeeding newborns and infant-parent
bonding. Eligible employees who are new mothers, fathers, or legal
guardians can bring their infant (six weeks to six months and in
limited circumstances, up to nine months old) when returning to
work. (Depending on job duties and work location).
- We have an engaging wellness program which focuses on all nine
elements of wellness: spiritual, physical, social, environmental,
occupational, emotional, intellectual, nutritional, and financial.
The UTC has received the state's Zo8 award the past five years for
our achievements in building a sustainable wellness program. We
also have on-site shower rooms/lockers with proximity to several
fitness centers in the area.
- We have a comprehensive continuous improvement program focused
on using Lean tools and principles to solve problems and
continuously improve work processes.
- We use a structured, data-driven Lean Management
System methodology to manage the core work and key initiatives
of the commission and provide employees with a clear line of site
from their daily work to the agency level key goals, outcomes, and
- We value diverse perspectives and employ people of all
backgrounds. We are actively involved in promoting diversity,
equity, and inclusion within the UTC by way of a cross-divisional,
collaborative committee. The focus of the committee includes
employee engagement and education; reinforcing UTC values; and
maximizing the value of diversity and identifying strategies for
For more information about EFSEC, see our website
at www.efsec.wa.gov for information on the UTC, see the
website www.utc.wa.gov - or
visit www.twitter.com/wautc and www.facebook.com/wautc.
What will you be doing? - Duties include:
Data Base Management:
- Develop and manage Access, Excel, and Word
- Design, organize, and maintain SharePoint sites.
- Implement SharePoint software updates.
- Develop reports, make recommendations, and evaluate information
to be downloaded to SharePoint.
- Develop, maintain, and populate Excel spreadsheets and Access
- Develop and maintain management systems for records developed
during facility siting and adjudicative review process.
- Assist EFSEC staff and Assistant Attorney Generals (AAGs) in
using these records management systems.
- In coordination with the Attorney General's Office (AGO),
establish files and naming of documents associated with the
- Coordinate with AGO for transmittal of project specific
documents to prepare for litigation.
- Prepare the adjudicative records for submittal.
- Provide input regarding archiving procedures for records.
- Maintain EFSEC records within the CASES records management
Public Records Requests:
- Coordinate the review of public records requests.
- Gather pertinent records, for review by AAG.
- Review AAG recommendations to determine action on redaction of
exempt information for public records disclosure.
- Transfer documents GovQA to fulfill public records
Coordination of Invoicing Payments:
- Evaluate invoices and request additional documentation as
needed, coordinate with project managers for evaluation of
- Track invoices through EFSEC internal process maintaining
- Maintain files detailing activities associated with payment of
- Provide information at Council meetings and other public
- Assist in the preparation and presentation of reports related
to contracts and policies and procedures.
- Maintain record of all council meetings, including attendance
by council members and verbatim transcripts.
- Interact with members of the public attending EFSEC
- Assists administrative staff in determining needs for public
meetings such as travel requirements, outside assistance of court
reporters, caterers, and venues for meetings.
- Assists in the set-up of offsite hearing locations.
The ideal candidate will have the following required
Two years of work experience in records management.
Demonstration of UTC Values and Core Competencies(expected of
- Respect: We treat every person and interaction with
consideration and goodwill.
- Professionalism: We are committed to excellence in our work and
- Integrity: We do the right things for the right reasons-
trusting others to do the same.
- Accountability: With courage, we hold ourselves and each other
accountable for exhibiting respect, professionalism, and
Responsive to both internal and external customers. Works with
customer to identify needs; assumes responsibility for own role in
meeting those needs. Ensures commitments to customers are met.
Receptive to customer feedback.
Accepts personal accountability for individual results or share
of team results. Manages workload and interpersonal relationships
to achieve results: prioritizes tasks appropriately, overcomes
obstacles, works with others as necessary, and meets deadlines and
Demonstrates communication skills (reading comprehension,
writing, listening, speaking) appropriate to the position. Shows
respect and courtesy in interpersonal communications.
Clearly and effectively communicates with individuals and groups
within and outside of the organization, both orally and in writing.
Ability to effectively communicate complex issues, verbally and in
Open to new ideas. Responds constructively to change and
stressful situations. In consultation with supervisor, adjusts
plans to meet changing needs.
Demonstrates proactive learning. Keeps knowledge and skills
up-to-date. Solicits and accepts constructive feedback. Seeks
developmental assignments to improve skills. Turns challenges into
Continuous Process Improvement - Utilities Lean tools and
principles to continuously identify improvements, solve problems,
and improve work processes. Participates on process improvement
projects/teams. Actively engages in section/division huddles and
incorporates visual management into daily work.
Position Specific Competencies:
Computer Skills - Ability to access, utilize and move between
multiple dataases, agency unique databases and other programs that
result in the ability to search, update and input information.
Ability to compose, send and respond to electronic mail and use
calendar and meeting scheduling email functions.
Although not required, preference may be given to candidates who
have the following desired qualifications:
Basic understanding of administrative hearing process, contract
management process, and the Open Public Meetings Act.
Basic skills in the use of Microsoft Excel, Access, and
Conditions of Employment/Working Conditions:
This position is included in the Washington Federation of State
Employees bargaining unit.
Conflict of Interest: RCW 80.01.020 limits the commission's
ability to employ any person who owns stock in any company the
commission regulates or is otherwise financially interested in such
Jobs advertised as Open Continuous may be closed without notice.
It is to your advantage to apply as soon as possible.
Read the instructions below carefully before following the
"Apply" link above.
In addition to completing the online application and
Supplemental questionnaire, applicants must attach the following
documents to their application to be considered for this
- A letter of interest explaining how you meet the
qualifications of this position.
- A current resume detailing experience and education.
- A list of three professional references with current telephone
numbers, including your current or most recent supervisor (or you
may include this information in the Reference section of your
application). A professional reference is defined as an individual
who has been paid to supervise your work and can attest to your
work performance, technical skills, and job competencies. If you do
not have any or sufficient professional references, please include
non-related professionals, such as educators or other professional
READ THE FOLLOWING INFORMATION COMPLETELY:
- Carefully review your application and other documents requested
(e.g., cover letter and resume) for accuracy, spelling, and grammar
- The initial screening of applications will be solely based on
the contents and completeness of the "work experience" and
"education" sections of your application in www.careers.wa.gov;
completeness of your resume, cover letter, and any other materials
submitted as part of the application process; and responses to the
- A resume will not substitute for completing the "work
experience" section of the application.
Only complete applications will be considered. All
information may be verified, and documentation may be
required. You may be disqualified if your education and/or
work experience does not include information used to: 1) Meet the
minimum qualifications of the job, and 2) support your answers to
the supplemental questions.
Visit these links to learn more about:
the state of Washington http://access.wa.gov,
the Olympia area www.co.thurston.wa.us or
The Utilities and Transportation Commission is an equal
opportunity employer. We want to make sure you have an equal
opportunity to join our team. Our commitment is making sure current
and future employees are treated fairly and equally without regard
to age, sex (including gender identity), race, ethnicity,
disability, sexual orientation, veteran status, marital status, or
religious or political affiliation. Persons needing
accommodation in the application process or this announcement in an
alternative format may contact Mandy.email@example.com (360)
664-1134. For TTY service, please call the Washington Relay Service
at 7-1-1 or 1-800-833-6384.