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Enterprise Procurement Policy & Protest Administrator

Company: State of Washington
Location: Olympia
Posted on: June 12, 2021

Job Description:

Enterprise Procurement Policy & Protest Administrator

(WMS02)

We believe that diverse communities must be centered in the work that we do. Hence, we strongly encourage diverse candidates to apply.

Who we are:

The Department of Enterprise Services' (DES) mission is "strengthening the business of government." DES does this through its vision of delivering high quality, cost effective support services, policy and governance to state government and other public entities so they can focus on their core missions. DES's goals are to offer expertise in facilities & capitol grounds management, acquisitions, training & support, and various shared services. We relentlessly pursue our strategic drivers: satisfied customers, a healthy team culture and a financially healthy organization. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.

The Contracts and Procurement (C&P) division is responsible for master contracts, procurement policies and procurement systems used by state agencies and political subdivisions with an annual volume of over $1.3 billion, as well as managing the development and implementation of statewide building codes through the State Building Code Council (SBCC).

What you will be doing:

The Contracts and Procurement (C&P) Division is seeking an Enterprise Procurement Policy & Protest Administrator.  An integral part of the Policy Team, this position contributes to the organization's statewide advancement of procurement and contracting policies and the development and application of related best practices by:

  • Developing statewide procurement policies;
  • Participating in procurement policy related advisory workgroups;
  • Assisting government procurement professionals in proper interpretation and implementation of Washington State procurement law, rules, policies and trade agreements;
  • Investigating and rendering decisions on bid protests that the division receives, as well as other agencies that may need assistance with bid protests;
  • Researching and drafting legislative analysis;          
  • Recommending new procurement initiatives; and
  • Identifying and implementing changes needed to procurement statutes.

Who we are looking for: 

You have in-depth knowledge of contracting and procurement laws and the ability to conduct and counsel on policy interpretation. You possess the skills to communicate effectively with a broad and diverse employee, management, and customer base. You are comfortable making project decisions and recommendations that may affect statewide project outcomes and resources. You are capable of using DEI data to inform and influence your organization's programs and services. Lastly, you have a passion for continuous improvement for the customers we serve and you understand and demonstrate the importance of customer and team satisfaction.

In addition to a comprehensive benefits package we also offer:

  • A work location close to downtown Olympia; close to the waterfront, Farmer's Market, Capitol Lake, and many restaurants 
  • Capital Campus garage parking for the low cost of $35 per month
  • Wellness activities, including onsite exercise classes and a work location close to the Chehalis bike trail and on-premise bike lockers and shower rooms
  • On-site cafeteria
  • Bus service (including the free DASH shuttle) and Vanpool (commuting) opportunities
  • Mobile and flexible work opportunities 
  • An Infants in the Workplace program 
  • Supported growth and development.

Some of your responsibilities will include: 

Statewide Procurement Policy:  

Responsible for the development and maintenance of statewide policies on procurement and contracting.

  • Draft and recommend procurement policies and guidelines that not only align with Washington State laws, rules, policies and trade agreements, but also incorporates stakeholder input and industry wide best practices. 
  • Serve as a point of contact for statewide procurement policy interpretation and implementation inquiries and provide sound guidance base research, best practices and principles of sound stewardship.

Protest Review:  

Responsible for investigation and rendering decision for protests received by DES related to DES coordinated procurements subject to chapter 39.26 RCW.  

  • Review bid protests; Assess the merits of protest claims; Examine and analyze related procurement documents, procurement laws, rules, policies and trade agreements.

Procurement Risk Assessment Administration/Analysis:

Using knowledge of risk management, the DES procurement risk assessment tool, procurement and contracting law, rule, policy, principles and practices, apply mature critical thinking skills and independent judgment to provide risk analysis in collaboration with individual state agencies for the purpose of recommending levels of delegated authority for procurement and contracting activities.

  • Analyze and recommend additional delegation of authority requests, using procurement risk assessment principles and consideration of agency's procurement risk rating.
  • Analyze and recommend exception from competitive procurement requests.

Sole Source Approvals:  

Ensure other state agency and higher education compliance with state procurement and contract rules and regulations on sole source contracts for all types of goods and services for all state agencies and higher education.  

  • Provide analysis and review of other agency contract filings in the Sole Source Contracts Database (SSCD) in a prompt and thorough manner. 
  • Assist agencies with questions regarding filing and reporting contracts.
  • Assist agencies in using contract filing database(s) when necessary.  

Required Education & Experience:

  • A Bachelor's Degree from an accredited College or University in business management, public administration, business law or closely allied field; 

AND

  • A minimum of five (5) years of experience in developing, awarding and managing public procurement contracts; OR
  • A minimum of five (5) years of experience in developing and implementing procurement policies. 

Note: Additional qualifying experience may substitute year for year, for educational requirement.

Required Competencies:

  • Ability to effectively interact with external environment to include meeting, responding and working with people.
  • Negotiation and mediation techniques.          
  • Timely and effective decision making abilities. 
  • Anticipation of problems and development of responsive, solution-oriented strategies.
  • Ability to manage multiple complex projects and work both independently and in a team setting and to initiate and complete projects.
  • Ability to conduct independent analysis of procurement and contracting risks for all state entities subject to chapter 39.26 RCW.  
  • Advanced use of Microsoft Word, Excel, email and internet skills/and experience.

Leadership Skills & Abilities:

This position requires the ability to:

  • link the agency's mission, vision, values, goals and strategies to everyday work;
  • take calculated risks to improve performance, try a fresh approach, or reach a challenging goal; 
  • suggest and ask for others' ideas to improve quality, efficiency, and effectiveness; and
  • participate in creating a positive work environment where all staff are motivated to do their best.

                                                                     

Strategic Vision:

Within the incumbent's area of responsibility, requires the ability to:

  • foresee opportunities;
  • reliably forecast future needs and create plans to meet those needs;
  • recommend strategies for the future that the program should strive for, and explain how current decisions have an impact on achieving the desired future state.

As a leader of people and/or policy and/or processes at DES:

Incumbents to this position must possess, be willing to grow in, and be the example for the following competencies related to equity, inclusion, and anti-racism:

  • To create and/or maintain a space that is inclusive and safe for everyone that interacts with and within our agency, leaders recognize that oppression and inequities such as racism, sexism, classism, etc. are real, exist and need to be addressed. 
  • Practice self-reflection and build self-awareness, share revelations about areas of privilege, oppression, and/or intersectionality, and become aware of and be open to the cultural differences within your team
  • Identify where barriers/inequities exist in your area of expertise or responsibility and lead the removal/change/culture adjustment, and be aware of how the dominant culture perpetuates distancing and othering.
  • Support and encourage your peers, ensuring accountability for the agency's DEI work.
  • Discuss your own awareness with your team or peers, share how that awareness can lead to respectful and positive change to the overall agency and program culture. 
  • Actively participate with the diversity committee or workgroup and share knowledge gained with your team.
  • Co-create and support policies, programs, practices, and procedures that increase the power, voice, and influence of the most impacted and marginalized employees.
  1. Implement practices and working conditions that achieve inclusion in the workforce and in the way we serve the public. Create a place of belonging, inclusion, safety, and growth. 
  • As a leader, you are an influencer. Use this role to encourage staff and others in the agency to participate in the DEI work at all levels: program, agency, statewide. (examples: volunteering for a Business Resource Group, using pronouns in signature blocks)
  • Demonstrate flexibility, adaptation, and cross-cultural communication skills when interacting with others.
  • Advocate, share, and encourage ongoing training for staff on the topics of diversity, equity, and inclusion.
  • Review and update program policies, rules, and procedures both existing and new, to remove or avoid barriers and inequalities. 
  • Become aware of and be open to the cultural differences within your team, create safe space for discussion and respond effectively to inappropriate and non-inclusive behavior.

Desired Education, Experience, and Competencies:                    

  • Extensive research skills and experience.        
  • Ability to think critically and to develop and implement policy and program recommendations towards improving performance, increasing accountability, and are consistent with legislative intent.  
  • Knowledge of state legislative process and bill analysis for proposed legislation. 
  • Professional procurement certification such as C.P.M. or CPPO.
  • Public speaking skills.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

  • A letter of interest, describing how you meet the qualifications for this position as outlined in the job posting; 
  • A current resume, detailing experience, and education; and 
  • A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

 

Background Check Notice:

Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All: 

The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

 

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

 

Veterans Preference:

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.  We thank you and are grateful for your service!

 

Contact Information:

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at (360) 407-8210 or email jobs@des.wa.gov.   Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

Keywords: State of Washington, Olympia , Enterprise Procurement Policy & Protest Administrator, Other , Olympia, Washington

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