Enterprise Procurement Policy & Protest Administrator
We believe that diverse communities must be centered in the work
that we do. Hence, we strongly encourage diverse candidates to
Who we are:
The Department of Enterprise Services' (DES) mission is
"strengthening the business of government." DES does this through
its vision of delivering high quality, cost effective support
services, policy and governance to state government and other
public entities so they can focus on their core missions. DES's
goals are to offer expertise in facilities & capitol grounds
management, acquisitions, training & support, and various shared
services. We relentlessly pursue our strategic drivers: satisfied
customers, a healthy team culture and a financially healthy
organization. We value Respect, Integrity, Excellence, Diversity,
Equity and Inclusion. We seek new team members who share our
commitment to be an equity-driven and antiracist organization. We
listen to customers and team members to understand what they need
and expect. We promote creativity, learning and improvement to meet
those needs and adapt to the ever-changing business environment. We
measure our results and seek feedback to improve our
The Contracts and Procurement (C&P) division is responsible
for master contracts, procurement policies and procurement systems
used by state agencies and political subdivisions with an annual
volume of over $1.3 billion, as well as managing the development
and implementation of statewide building codes through the State
Building Code Council (SBCC).
What you will be doing:
The Contracts and Procurement (C&P) Division is seeking
an Enterprise Procurement Policy & Protest
Administrator. An integral part of the Policy
Team, this position contributes to the organization's
statewide advancement of procurement and contracting policies and
the development and application of related best practices by:
- Developing statewide procurement policies;
- Participating in procurement policy related advisory
- Assisting government procurement professionals in proper
interpretation and implementation of Washington State procurement
law, rules, policies and trade agreements;
- Investigating and rendering decisions on bid protests that the
division receives, as well as other agencies that may need
assistance with bid protests;
- Researching and drafting legislative analysis;
- Recommending new procurement initiatives; and
- Identifying and implementing changes needed to procurement
Who we are looking for:
You have in-depth knowledge of contracting and procurement laws
and the ability to conduct and counsel on policy
interpretation. You possess the skills to communicate
effectively with a broad and diverse employee, management, and
customer base. You are comfortable making project decisions
and recommendations that may affect statewide project outcomes and
resources. You are capable of using DEI data to inform and
influence your organization's programs and services. Lastly,
you have a passion for continuous improvement for the customers we
serve and you understand and demonstrate the importance of customer
and team satisfaction.
In addition to a comprehensive benefits package we also
- A work location close to downtown Olympia; close to the
waterfront, Farmer's Market, Capitol Lake, and many
- Capital Campus garage parking for the low cost of $35 per
- Wellness activities, including onsite exercise
classes and a work location close to the Chehalis bike
trail and on-premise bike lockers and shower rooms
- On-site cafeteria
- Bus service (including the free DASH shuttle) and Vanpool
- Mobile and flexible work opportunities
- An Infants in the Workplace program
- Supported growth and development.
Some of your responsibilities will include:
Statewide Procurement Policy:
Responsible for the development and maintenance of statewide
policies on procurement and contracting.
- Draft and recommend procurement policies and guidelines that
not only align with Washington State laws, rules, policies and
trade agreements, but also incorporates stakeholder input and
industry wide best practices.
- Serve as a point of contact for statewide procurement policy
interpretation and implementation inquiries and provide sound
guidance base research, best practices and principles of sound
Responsible for investigation and rendering decision for
protests received by DES related to DES coordinated procurements
subject to chapter 39.26 RCW.
- Review bid protests; Assess the merits of protest claims;
Examine and analyze related procurement documents, procurement
laws, rules, policies and trade agreements.
Procurement Risk Assessment Administration/Analysis:
Using knowledge of risk management, the DES procurement risk
assessment tool, procurement and contracting law, rule, policy,
principles and practices, apply mature critical thinking skills and
independent judgment to provide risk analysis in collaboration with
individual state agencies for the purpose of recommending levels of
delegated authority for procurement and contracting activities.
- Analyze and recommend additional delegation of authority
requests, using procurement risk assessment principles and
consideration of agency's procurement risk rating.
- Analyze and recommend exception from competitive procurement
Sole Source Approvals:
Ensure other state agency and higher education compliance with
state procurement and contract rules and regulations on sole source
contracts for all types of goods and services for all state
agencies and higher education.
- Provide analysis and review of other agency contract filings in
the Sole Source Contracts Database (SSCD) in a prompt and thorough
- Assist agencies with questions regarding filing and reporting
- Assist agencies in using contract filing database(s) when
Required Education & Experience:
- A Bachelor's Degree from an accredited College or University in
business management, public administration, business law or closely
- A minimum of five (5) years of experience in developing,
awarding and managing public procurement contracts; OR
- A minimum of five (5) years of experience in developing and
implementing procurement policies.
Note: Additional qualifying experience may substitute year for
year, for educational requirement.
- Ability to effectively interact with external environment to
include meeting, responding and working with people.
- Negotiation and mediation techniques.
- Timely and effective decision making abilities.
- Anticipation of problems and development of responsive,
- Ability to manage multiple complex projects and work both
independently and in a team setting and to initiate and complete
- Ability to conduct independent analysis of procurement and
contracting risks for all state entities subject to chapter 39.26
- Advanced use of Microsoft Word, Excel, email and internet
Leadership Skills & Abilities:
This position requires the ability to:
- link the agency's mission, vision, values, goals and strategies
to everyday work;
- take calculated risks to improve performance, try a fresh
approach, or reach a challenging goal;
- suggest and ask for others' ideas to improve quality,
efficiency, and effectiveness; and
- participate in creating a positive work environment where all
staff are motivated to do their best.
Within the incumbent's area of responsibility, requires the
- foresee opportunities;
- reliably forecast future needs and create plans to meet those
- recommend strategies for the future that the program should
strive for, and explain how current decisions have an impact on
achieving the desired future state.
As a leader of people and/or policy and/or processes at DES:
Incumbents to this position must possess, be willing to grow in,
and be the example for the following competencies related to
equity, inclusion, and anti-racism:
- To create and/or maintain a space that is inclusive and safe
for everyone that interacts with and within our agency, leaders
recognize that oppression and inequities such as racism, sexism,
classism, etc. are real, exist and need to be addressed.
- Practice self-reflection and build self-awareness, share
revelations about areas of privilege, oppression, and/or
intersectionality, and become aware of and be open to the cultural
differences within your team
- Identify where barriers/inequities exist in your area of
expertise or responsibility and lead the removal/change/culture
adjustment, and be aware of how the dominant culture perpetuates
distancing and othering.
- Support and encourage your peers, ensuring accountability for
the agency's DEI work.
- Discuss your own awareness with your team or peers, share how
that awareness can lead to respectful and positive change to the
overall agency and program culture.
- Actively participate with the diversity committee or workgroup
and share knowledge gained with your team.
- Co-create and support policies, programs, practices, and
procedures that increase the power, voice, and influence of the
most impacted and marginalized employees.
- Implement practices and working conditions that achieve
inclusion in the workforce and in the way we serve the public.
Create a place of belonging, inclusion, safety, and
- As a leader, you are an influencer. Use this role to encourage
staff and others in the agency to participate in the DEI work at
all levels: program, agency, statewide. (examples: volunteering for
a Business Resource Group, using pronouns in signature blocks)
- Demonstrate flexibility, adaptation, and cross-cultural
communication skills when interacting with others.
- Advocate, share, and encourage ongoing training for staff on
the topics of diversity, equity, and inclusion.
- Review and update program policies, rules, and procedures both
existing and new, to remove or avoid barriers and
- Become aware of and be open to the cultural differences within
your team, create safe space for discussion and respond effectively
to inappropriate and non-inclusive behavior.
Desired Education, Experience, and Competencies:
- Extensive research skills and experience.
- Ability to think critically and to develop and implement policy
and program recommendations towards improving performance,
increasing accountability, and are consistent with legislative
- Knowledge of state legislative process and bill analysis for
- Professional procurement certification such as C.P.M. or
- Public speaking skills.
Please provide the following documents in order to be
considered; failure to do so may result in you not being considered
for the position:
- A letter of interest, describing how you meet the
qualifications for this position as outlined in the job
- A current resume, detailing experience, and education;
- A current list of at least three (3) professional references
with current contact information (attached or available to provide
at the time of interview)
Background Check Notice:
Prior to any new appointment into the Department of Enterprise
Services, a background check including criminal record history will
be conducted. Information from the background check will not
necessarily preclude employment, but will be considered in
determining the applicant's suitability and competence to perform
in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences
and we are committed to a workplace that supports equal opportunity
employment and inclusion regardless of race, creed, color, national
origin, citizenship or immigration status, marital status, families
with children (including pregnancy, childbirth, or related medical
conditions), sex, sexual orientation, gender identity diversity,
age, status as a protected veteran, honorably discharged veteran or
military status, status as an individual with the presence of any
sensory, mental, or physical disability or the use of a trained dog
guide or service animal by a person with disabilities or other
applicable legally protected characteristics. We will also consider
qualified applicants with criminal histories, consistent with
applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like
to be referred to in your materials and we will honor this as you
interact with our organization.
Applicants who meet the minimum qualifications and wish to claim
Veteran's Preference MUST attach a copy of their DD214, or
other verification of military service. Please blackout any
personally identifiable data such as social security number. For
additional information on Veteran's Preference and guidance on how
to determine if you are eligible, click here. We thank you
and are grateful for your service!
For questions about this recruitment or to request a reasonable
accommodation in the application process, contact Jennifer McWaid
at (360) 407-8210 or email email@example.com. Applicants who
are deaf or hard of hearing may call through the Washington Relay
Service by dialing 7-1-1 or 1-800-833-6388.