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Privacy / Public Records Officer (Program Specialist 5, Headquarters)

Company: State of Washington Office of Administrative Heari
Location: Olympia
Posted on: July 4, 2019

Job Description:

Education - Bachelor's Degree Skills - Leadership Experience - HIPAA Benefits - Dental Insurance - Health Insurance - Paid Time Off - Disability Insurance - Life Insurance Description Privacy / Public Records Officer (Program Specialist 5) Office of Administrative Hearings Headquarters Office This positing will remain open until we have established a large enough pool of qualified candidates. The first review of candidates will occur on Friday, June 14; however, this posting may close at any time. We recommend submitting your application on or before June 14 in order to be considered. Agency Information: The Office of Administrative Hearings (OAH), established in 1981, offers the people of Washington the ability to have a fair, independent hearing when they appeal a government agency action. Administrative Law Judges (ALJs) at OAH preside over administrative hearings, and decide cases about unemployment, food assistance, medical benefits, child support and more. OAH conducts hearings for more than 20 state agencies, including the Employment Security Department, the Department of Social and Health Services, and the Health Care Authority. For more information about OAH, please visit our website at **************. Our mission: We independently resolve administrative disputes through accessible, fair, prompt processes and issue sound decisions. Our vision: OAH offers the people of Washington a convenient, easy to navigate system to request and receive fair and impartial hearings on their appeals of government actions. OAH is the preferred neutral forum for Washingtonians to resolve their disputes with state and local government agencies. Our values: Public service, respect, integrity, communications, employees. OAH Offers: Exposure to a legal office setting. Opportunities for career advancement. Work that is important and makes a difference. Growth opportunities and in-house training. Comprehensive benefits package, including retirement, paid leave, medical, dental, long-term disability, and life insurance. The Opportunity: OAH is currently looking to fill a new Privacy / Public Records Officer (PPRO) position at Headquarters. This position is classified as a Program Specialist 5. The PPRO position leads the agency's efforts to promote transparency and public disclosure compliance, as well as the agency's efforts to ensure that confidential information is protected as required by law. This position serves as the agency's designated Public Records Officer under RCW 42.56.580 and oversees compliance with the Public Records Act, Chapter 42.56 RCW. In ition, this position supports the agency's records management program, and serves as the litigation coordinator and public information officer. To achieve its mission, the agency must effectively balance the competing principles of 1) open, accessible and transparent administration of justice; and 2) protection of privacy rights and confidential information. The PPRO position is critical to ensuring that the appropriate balance is maintained in each of the caseloads managed by the agency. Duties Duties include, but are not limited to: Public Records Officer: Serves as agency's designated public records officer under RCW 42.56.580. Oversees and directs policy and practices for OAH's public records program, including those for safeguarding and redacting confidential information. Responsible for enterprise compliance with the Public Records Act (PRA). Oversees and leads the agency response to public records requests. Consults and serves as the agency contact with Office of the Attorney General in PRA matters of interpretation. Advises the risk manager and Executive Management Team on litigation strategy and settlements in PRA litigation. Provides direction and oversight to staff supporting the public records program on a part-time, temporary or intermittent basis. Serves as the lead resource, advisor and subject matter expert to risk manager and the Executive Management Team on public records matters. Collaborates with referring agencies and other stakeholders to effectively manage and continually improve coordination on public records matters. Leads and manages the development, implementation, documentation and improvement of agency rules, policies, processes and procedures related to public records. Performs bill analysis and monitors legislation regarding public records. Serves as lead and subject matter expert regarding input on legislative proposals and pending legislation affecting public records. Strategically plans projects and other efforts to improve consistency of practice, interpretation, legal compliance around public records, as well as to manage risks and potential liability relating to the PRA. Privacy Officer: Provides expert level advice and support on privacy and confidentiality matters for the agency and makes independent review of all aspects of the agency's compliance with HIPAA and other confidentiality laws. Guides the agency's approach to achieving compliance and following the legal mandates of applicable law and contractual provisions related to confidentiality. Directs policy and practices for OAH's approach to appropriately safeguarding confidential information. Responsible for enterprise compliance with the applicable privacy law and interagency agreements. Oversees and leads the agency response to potential breaches of confidential information. Advises the risk manager and Executive Management Team on litigation strategy and settlements related to breaches of confidential information. Leads the agency's reporting and recordkeeping relating to privacy and confidentiality. Oversees the privacy-related work of other staff assigned on a temporary or intermittent basis. Collaborates with referring agencies, the Office of Privacy and Data Protection, and other stakeholders to effective manage and continually improve coordination on matters relating to the safeguarding of confidential information and compliance with privacy laws. Leads and manages the development, implementation, documentation and improvement of agency rules, policies, processes and procedures related to privacy. Back-up to Records Manager: Assists records officer with all activities involving the inventory, retention and disposition of records, in conjunction with the State Records Committee and the State Archives. Supports records manager's efforts to develop, implement and administer an integrated records management program. Assists with the development, implementation, documentation and improvement of agency rules, policies, processes and procedures related to records management. Provides support for the records manager in guiding the agency's approach to achieving compliance and following legal mandates related to records management. Coordinate records management and records retention activities with agency staff, ensuring compliance with applicable laws and best practices. Serves as a secondary resource, advisor and subject matter expert to risk manager and the Executive Management Team on records management matters, as needed. Develops, approves and delivers training to agency employees regarding records management requirements and best practices. Qualifications Required Qualifications: Bachelor's Degree from accredited college/university with major study in business administration, public administration, or related field, OR four (4) years of related professional-level experience. At least two (2) years of demonstrated, advanced experience and expertise in analyzing, interpreting, anding rules, laws, and case law related to public records. Demonstrated expert knowledge of and experience with the state and/or federal public records laws. Demonstrated leadership and management experience, particularly in project and/or program management. Demonstrated ability to lead, delegate, advise, monitor, manage, and oversee a diverse group of staff working in agency-wide privacy programs, public records disclosure, and discovery and records management. Preference may be given to candidates with the following preferred qualifications: Expertise in privacy requirements, principles, and processes. Understanding of information technology (IT) and communication systems and their capabilities with regards to privacy. Knowledge of data sharing principles and business associate agreement requirements. Demonstrated knowledge of legal proceedings, including discovery and documentation production requirements. Ability to draft documents, correspondence, rules, and policies. Understanding of HIPAA requirements and data protection principles with regard to system requirements and data confidentiality. Experience with contract monitoring procedures with respect to protection of data. Ability to facilitate technical and non-technical groups through business function analysis and development of process improvements. Demonstrated experience successfully engineering process improvements within a public sector organization. Knowledge of state laws and rules relating to records retention and civil litigation discovery. Knowledge of state legislative processes and experience analyzing legislation. Supplemental Information How to: To begin the online application process, click the green 'Apply' button on this announcement at ************** or ******************. To be considered for this position, you must include the following information in your online application and complete the supplemental questionnaire. Application materials must clearly show how you meet the qualifications for the position in order to be considered. Application must include: A letter of interest describing what interests you in this position and what makes you a viable and competitive candidate. A resume highlighting relevant experience AND a completed online application profile that includes education and employment history. A minimum of three professional references with your application, including at least one supervisor. A professional reference is defined as an individual who has either been paid to supervise your work or worked directly with you and can attest to your work performance, technical skills, and job competencies. If your references do not meet these criteria, please include non-related professionals, such as educators or other professional associates. OAH is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. For questions about this recruitment, or to request reasonable accommodation in the application process, please email us at ****************. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-************.

Keywords: State of Washington Office of Administrative Heari, Olympia , Privacy / Public Records Officer (Program Specialist 5, Headquarters), Other , Olympia, Washington

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