Fiscal Analyst - Accounts Payables

Company: State of Washington
Location: Olympia
Posted on: July 26, 2022

Job Description:

AGRICULTURE - A Cornerstone of Washington's Economy The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities - from ensuring food safety to environmental protection - touch the lives of millions of people locally, nationally, and abroad.

The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.

ABOUT THE POSITION: Reporting directly to the Accounts Payable Supervisor the Fiscal Analyst 1 will contribute to the WSDA Mission Statement by supplying timely & accurate information to both our internal and external customers. This position acts as a subject matter expert in researching, implementing and maintaining contract payments, yearly fair allocations, organic cost share payments, invoice payments and acts as a back up maintaining various payment types.This is a non-permanent position expected to expire on or before June 30, 2023.For more information about the Washington State Department of Agriculture, visit us at Some of what you'll be doing: Receives, reviews, analyzes, interprets, processes, and reconciles payments. Verifies invoice quantity and amount. Analyzes and interprets payment documents for accuracy and completeness. Creates and processes payment batches using Financial Toolbox and AFRS. Audits the vendor information in batches before release. Codes each document to ensure payments are charged to the appropriate divisions. Tracks payments by date paid in Enterprise Contracts Management System (ECMS). Responds to inquiries from agency personnel or vendors concerning payment status for referenced accounts. Researches general questions from vendors or employees. Assists with analysis of financial reports and development of fiscal procedures. Analyzes and corrects discrepancies. Accesses the agency financial reporting system (AFRS) to prepare and review fiscal documents. Assists in a fiscal year closing of financial records. Assists statewide vendor records. Works with vendors to obtain required paperwork ie: W9, direct deposit or change form. Creates and processes payment batches using AFRS and Financial Toolbox. Provides mailroom coverage.Required: High School diploma or GED. Two years of experience in payroll, accounting, bookkeeping, auditing or other professionally based fiscal fields. Higher education which includes 18 quarter or 12 semester hours of accounting, auditing or budgeting may substitute year for year for experience.Desired: Bachelor's Degree, which includes at least 18 quarter or 12 semester hours of accounting, auditing or budgeting.Knowledge, Skills, Abilities, and Behaviors Knowledge of invoice and contract payments in AFRS, Enterprise Reporting System. Judgement - Display balanced thinking that combines analysis, wisdom, experience, and perspective. Written Communication - Effectively convey ideas and information in writing using language that is appropriate to both complexity of the topic and the knowledge and understanding of the audience. Communication Effectiveness & Training - Convey clear, timely, persuasive messages that positively influence the thoughts and actions of others. Effectively communicate information for the purpose of having others learn, understand and apply principles, technique or information. Fiscal Accountability - Consistently follow applicable fiscal guidelines, regulations, principles and standards. Critical Thinking - In the absence of clear guidelines or information, use judgement and critical thinking to infer appropriate meaning and form conclusions necessary to resolving the problem/issue. Consulting - Employ expertise, credibility, and effective collaboration to help clients identify, evaluate and resolve complex or sensitive issues and service needs. Intermediate Excel knowledge. Internal and external Customer Service.How to Apply:You must complete your careers.wa.gov profile and answer the supplemental questions. By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.Applications with comments "see attachments" will be considered incomplete.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855)524- 5627 or email .

Should you have any questions regarding this position or the online application, contact the Human Resource Office at .

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.

Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Military Spouse Preference: To take advantage of military spouse preference, you will have an opportunity to identify your status in the questionnaire. We thank you and are grateful for your service!

The Department of Agriculture celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call or toll free . TTY users should first call 711 to access the Washington Relay Service.

Keywords: State of Washington, Olympia , Fiscal Analyst - Accounts Payables, Professions , Olympia, Washington