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Library and Archival Professional 3 - Senior Records Consultant

Company: Washington State Archives
Location: Olympia
Posted on: April 12, 2019

Job Description:

Library and Archival Professional 3 - Senior Records Consultant Salary: $47,532.00 - $64,008.00 Annually Location: Thurston County Olympia, WA Job Type: Full Time - Permanent Department: Office of the Secretary of State (Washington State) Job Number: 18 AR LAP3 0652 Closing: Continuous To Apply and for Further Information: https://www.governmentjobs.com/careers/washington/jobs/2194073/library-and-archival-professional-3-senior-records-consultant Description Headed by the Washington Secretary of State, the Office of the Secretary of State (OSOS) is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and running the Washington State Library. The office also administers the Address Confidentiality Program, Legacy Washington and the Combined Fund Drive. For more information, visit our website at: www.sos.wa.gov. The Washington State Archives is looking for someone that is dedicated to preserving and making information available to customers of all kinds. If you have strong records management skills and want to be part of a dedicated team of top notch professionals that provide quality information services to eager customers throughout the state, then we look forward to hearing from you. This position will report directly to the State Records Manager and will be responsible for providing advice, consultations, and developing and presenting training to government agencies on complex records management issues, developing and reviewing retention schedules, and developing online resources and tools. Please note: It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time. Duties Provides advice and consultation to government agencies Answers complex questions from external customers relating to archives and records management issues Conducts on-site consultations to provide advice and assistance to customers on complex archives and records management issues Builds and maintains working relationships with internal and external customers Promotes and facilitates the use of archives services by local and state government agencies Represents the archives and provides advice to external project teams on archives and records management issues Assists the State Records Manager in analyzing and reporting on new trends and technologies relating to archives and records management issues Develops and reviews retention schedules Develops and reviews records retention schedules for approval by state-wide policy making committees granting legal authorization to destroy or transfer public records Creates records retention schedules that are clear, concise, and easy to follow Develops meeting agendas, meeting packets, drafts minutes and gives public notice of meetings Advises committee members on records retention issues and consultation efforts and feedback gathered during the review of the schedules Researches and analyzes federal and state rules and regulations to ensure minimum retention periods meet legal and accountability requirements Identifies and consults with subject matter experts and other stakeholders to ensure records retention schedules are accurate and responsive to the needs of government agencies and other stakeholders Consults with other archivists in the identification and appraisal of records with enduring legal and research value for the archives' collections Develops online resources/tools Develops clear, concise, and easy to follow advice sheets, "how-to" videos, forms/templates, and other tools to assist government agencies with complex archives and records management issues Researches legal issues, best practices and approaches taken in other jurisdictions Monitors existing online resources to ensure they are up-to-date and relevant Develops and presents training Researches, develops, and presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics Organizes presentation arrangements such as booking venues, organizing catering, registrations, and printing of handouts Miscellaneous Provides backup support to archives' research services Other duties as assigned Qualifications Required Qualifications: Master's degree involving a major study in archives and records management, history or related field with coursework related to archives and records management principles Three years of experience in the functional operations of an archives and/or records management program Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position Current Washington state driver's license or have requested and obtained an appropriate accommodation Preferred/Desired Qualifications: Experience managing electronic records, including knowledge of social media and other emerging technology Experience speaking in-front of small or large groups Experience designing, teaching, and implementing presentations and instructional programs with an emphasis on adult learning styles Demonstrated ability to pay attention to details Certification by the Institute of Certified Records Managers Supplemental Information Working Conditions In this position, the incumbent works primarily in an office setting which will require the ability to sit and/or stand for extended periods of time. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM with the ability to work irregular hours and weekends as needed to support business activities. Occasional statewide travel may be required which may require overnight stays. The incumbent in this position must be able to represent the Office of the Secretary of State in a competent, confident, and professional manner, including professional dress, and be able to communicate information both verbally and in writing primarily with other state agencies, local governmental agencies, and internal stakeholders. Compensation Salary commensurate with qualifications and experience. Full benefit package includes health, dental, life and long-term disability insurance; paid vacation, sick and military leave, and deferred compensation plans; 11 paid holidays; and a public employees' retirement plan How to Apply: To be considered for this position you must attach the following: o Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position o Current Resume o 3 professional references You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit. All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application. This position is covered by a union shop provision with the Federation of State Employees (WFSE). Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 704-5212.

Keywords: Washington State Archives, Olympia , Library and Archival Professional 3 - Senior Records Consultant, Professions , Olympia, Washington

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